at Rose International Inc. in Lake Forest, Illinois, United States
Job Description
Date Posted: 06/27/2024
Hiring Organization: Rose International
Position Number: 466579
Job Title: Administrative Assistant
Job Location: Lake Forest, IL, USA, 60045
Work Model: Onsite
Employment Type: Temporary
Estimated Duration (In months): 5
Min Hourly Rate($): 20.00
Max Hourly Rate($): 25.00
Must Have Skills/Attributes: Contracts, Sales
**Only those lawfully authorized to work in the designated country associated with the position will be considered.**
**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
MINIMUM QUALIFICATIONS | EDUCATION/EXPERIENCE:
• Requires a bachelor’s degree in a business-related discipline.
• Minimum intermediate Word and Excel experience a must.
• Minimum of 1-year relevant experience in commercial sales contracting and pricing.
PREFERRED QUALIFICATIONS:
• Two to four years’ experience directly related to contract administration, preferably within the bio-tech/ healthcare industry.
• Demonstrated ability to effectively and constructively communicate across departmental disciplines while pursuing contract department goals.
• Must have good communication & organizational skills
• Must have customer service attitude & good computer skills (Microsoft Word, Excel,
RESPONSIBILITIES:
• Review and process sales contracts and amendments.
• Responsible for checking and analyzing contracts are legible, clean, and complete and are aligned with approvals.
• Responsible for routing contracts for signature based on pre-determined signature authority tiers.
• Responsible for reviewing, summarizing and logging contract information into company’s CRM system.
• Save, organize and maintain accurate files, notes and data in electronic files and trackers.
• Perform CRM and log maintenance on an ongoing basis to insure accurate reporting.
• Utilize data from the company’s CRM system to generate reports, analyze data, and track contracting statuses.
• Support internal auditing and monitoring efforts.
• Analyze contract and pricing discrepancies and correct, resolve and document findings.
• Research equipment shipments, price loads, contract renewals and perform appropriate tasks related to such research.
• Respond to requests for end-user pricing eligibility and contract eligibility.
• Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded.
• Participate in and prepare for contracting & pricing policy meetings.
• Develop and continuously update departmental SOPs (Standard Operating Procedures).
• Demonstrate understanding of the business structure, processes and policies.
• Perform closing activities as needed.
• Meet deadlines and update clients with status.
• Responsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company’s policies and practices.
• Perform other duties & projects as assigned.
• Understands and is aware of the quality consequences which may occur from the improper performance of their specific job.
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
