at Northwestern University in Evanston, Illinois, United States
Job Description
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Job ID50346
LocationEvanston, Illinois
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Department: WCAS Chemistry
Salary/Grade: NEX/11
Job Summary:
This Program Assistant 3 position in the Chemistry Department is a full-time, 37.5 hpw position; and works on-site 3 days per week and two days remotely. The target hiring range for this position will be between $19.31 - $27.16 an hour or $37,799 to $53,156 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.
Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations.Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events. Perform all administrative tasks related to support of faculty members and their research groups utilizing a high degree of initiative in a self-directed environment.
Specific Responsibilities:
Documents & Databases
Independently responds to and composes correspondence.
Creates and maintains standard spreadsheets and/or databases.
Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
Determines format, elements, trends, etc.
Proofreading and submission of peer-reviewed manuscripts
Website
Maintains websites and/or blogs.
Creates new web pages and/or updates standard information/data within the application's content management program.
Accounting
Approves appropriate expenses, purchases and reimbursements per budget.
Creates and maintains financial records.
Prepares forms and budgets.
Verifies appropriateness and accuracy of charges.
Processes and reconciles expenses, accounting transfers, and/or appropriation changes.
Updates financial transaction spreadsheets and databases.
Generates summary reports and statistics.
Processes routine payroll actions.
Maintains accounting balances for grants/contracts.
Human Resources
Initiates full range of HR actions such as new employee dept orientation.
Coordinations
Manages supervisor's and/or dept calendar.
Manages registration and travel.
Organizes and coordinates events which may include creating timelines.
Collects agenda items and background materials.
Creates registrant profiles.
Coordinates complex itineraries involving domestic and/or international travel, etc.
Prepares annual event, conference and/or meeting budget.
Verifies invoices and expense reports; and/or reconciles to budget.
Contacts
Screens and prioritizes incoming calls.
Responds to inquiries.
Provides basic interpretation of policies and procedures.
Researches information to resolve problems or issues.
Student Services
Provides a variety of administrative support for student services such as recruitment; admissions; applications; curriculum; program evaluation.
Reviews administrative processes and procedures regarding student services and recommends changes
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
A high school diploma or its equivalent along with 4 years of administrative support experience is required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Working knowledge of Microsoft Office (PowerPoint, Word and Excel) Outlook and web browsers
Strong oral and written communication skills
Strong analytical and problem resolution skills
High degree of judgment, tact, and diplomacy
Strong organizational and multitasking skills
Demonstrated independence and leadership ability
Strong team player
Preferred Qualifications:
Bachelor's degree
Five or more years related experience
Experience in higher education.
Advanced Microsoft Office skills (PowerPoint, Word, and Excel), Outlook, and web browsers.
Proficient with PeopleSoft
Preferred Competencies: (Skills, knowledge, and abilities)
Experience preparing research grant proposals (e.g. NIH, NSF).
Knowledge of desktop publishing and web design computer applications including Cascade, InDesign, IModules, Contribute and HTML.
Knowledge of End Note software.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
