at Northwestern University in Evanston, Illinois, United States
Job Description
Job Opening Id: 50559
Department: MED-Graduate Medical Education
Salary/Grade: NEX/9
Target hiring range for this position will be between $20.11-$21.55 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Job Summary:
Provides standard & routine clerical & administrative support which may include word processing, data entry, ordering supplies, opening & sorting mail, copying, filing, faxing, answering phones, greeting visitors, providing information, &/or scheduling meetings.
Supports the administrative activities of the Office of Graduate Medical Education (GME). GME is Feinberg School of Medicine’s administrative link to the hospitals that make up the consortium known as the McGaw Medical Center of Northwestern University. The Program Assistant engages with multiple members of the GME team to help ensure timely and accurate completion of processes related to core office functions, including program accreditation, visa and licensure, compliance, financial, training verification, and database operations. While staffing the reception area within the GME office suite, the Program Assistant also maintains a welcoming and orderly work environment and serves as the first line of communication between program visitors and staff.
Specific Responsibilities:
Documents & Databases
- Prepares & types form letters, simple memos, emails, labels, routine correspondence, etc.
- Types, copies &/or distributes reports, proposals, presentations, etc.
- Proofs for spelling & grammar.
- Enters information into spreadsheets & databases.
- May run standard reports.
- Process verification of training and loan deferments.
- Prepares certificates of training for graduating housestaff.
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