at Foley & Lardner LLP in Detroit, Michigan, United States
Job Description
Office Operations Coordinator
US-WI-Madison
ID
2024-3121
Category
Administrative/Clerical
Type
Regular Full-Time
FLSA Status
Non-Exempt
Scheduled Hours
40
Workplace
Hybrid
Overview
Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.
Foley & Lardner LLP's Madison office is currently seeking a Coordinator, Office Operations. The right candidate will be responsible for assisting the Office Administrator (OA) with daily office administration and operations, problem solving, and serving as a resource for attorneys and business professionals. The Coordinator will work with building management, vendors, and other third party contractors to ensure the office is well-maintained and provides optimal working conditions. This person will also assist with some HR functions as well as event planning.
Responsibilities
Reconciliation of monthly firm credit card statement
Creation/management of building access cards
Reconciliation of monthly parking statements
Liaising with building management to ensure facility-related issues are addressed in a timely manner
Assisting with office space planning and work area assignments/moves to ensure that offices are properly set-up and prepared for new hires and internal office moves
Coordination with Office Services for events, hospitality needs, and other time-sensitive office projects
Creation of invoice requests and expense reports
Managing and updating the office intranet page
Managing and reconciling requests for sports tickets and suites
Creating operational reports as directed by the OA
Assist with HR functions including coordinating new hire processes using the office and firms checklists, as well as orientation and training
Assist with coordination of social, office and community events
Qualifications
Bachelor's Degree required
Minimum of one (1) year of HR related experience and/or one (1) year of general office management experience required
Foley offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental and Vision insurance; 401(k) Retirement; Disability and Life insurance; Adoption Assistance; Backup Care for Dependents.
Foley & Lardner LLP is a top ranked law firm with offices throughout the United States and abroad. At Foley we strive to remain true to our core values- our clients, integrity, our people, citizenship, diversity, trust & respect, stewardship & accountability and professional satisfaction. As a result, we offer the highest quality legal counsel to our clients, as well as outstanding professional opportunities for our employees.
Foley employees enjoy a comfortable, yet professional work environment, exceptional benefit package, state-of-the-art technology, work/life balance, great working relationships and much more.
We invite you to consider a career with Foley.
Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.