Office Coordinator Opt. 2- Administrative Secretary

at Illinois Department of Children & Family Services in Chicago, Illinois, United States

Job Description

Chicago, IL, US, 60616

 Agency :  Department of Children and Family Services 

Title: Office Coordinator Opt. 2- Administrative Secretary

Supervisor:  Cindy Mills
Closing Date/Time: 07/11/2024 
Salary:   Anticipated Starting Salary $3971/month (Effective 7/1/24); Full Salary Range $3971-$5243/month  
Job Type:   Salaried 
County:   Cook  
Number of Vacancies:   1  
Plan/BU: RC014   

PUC #: 90683273

REQ #: 39101

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Under direction, performs technical, administrative secretarial and office support functions; conducts special projects and studies utilizing various data; makes independent decisions requiring knowledge of rules and interpretations of management policies concerning various programs; responds to inquiries requiring general knowledge of management policies concerning various programs; prepares and keyboards a variety of confidential correspondence; organizes and maintains filing systems; reviews court of claims complaints and work to resolve discrepancies; receives, sorts, and reads incoming mail.

1. Performs technical, administrative secretarial and office support functions, including confidential matters
2. Prepares and keyboards a variety of confidential correspondence for administration to agency staff, clients,
   professionals, and community agencies outside the Department for purposes of information and clarification of
   DCFS rules and procedures
3. Schedules appointments for administrative staff with supervisory staff
4. Serves as timekeeper
5. Receives, sorts, and reads incoming mail for administrator, making notations if needed
6. Reviews court of claims complaints and works to resolve discrepancies
7. Prepares personnel transaction forms for all staff
8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated
   above