at Patrick Engineering Inc in Chicago, Illinois, United States
Job Description
Facilities Supervisor
Chicago, IL (Hybrid)
Salary Range: $70,000 - $75,000
RINA Consulting, doing business as Patrick Engineering in the US, is seeking a Facilities Supervisor to provide for the efficient operation of its facilities across its North America sites, currently consisting of approximately 400 employees in 5 primary offices.
This Supervisor will provide for a comfortable and compliant working environment, preserving the good condition of its infrastructure and ensuring the facilities are safe and well-functioning. Initially, this supervisor role will not have direct reports.
Primary Responsibilities
- In partnership with the International Property & Facility team, manage lessee requirements as detailed in current office leases; facilitate renewal and the procurement of new office leases and any other facilities needed for the business
- Manage a PPM (Planned Preventative Maintenance) Schedule and conduct daily/weekly/monthly/annual inspections as appropriate
- Manage all office maintenance contractors & vendors, as well as their contracts, to keep office spaces in good repair.
- Submit work orders for the maintenance and repair items following the procurement process as well as the respective landlords' process.
- Manage intake, assignments, and completion of items submitted through the ticketing system. Ensure actions are completed in a timely manner, coordinating with subcontractors and other key stakeholders.
- Travel to office locations as needed to assist with the maintenance, moving and/or installation of furniture and equipment, as well as for the opening and closing of offices.
- Assist the human resources team with facility needs for onboarding newly hired employees as well as employees transferring employment to new office locations.
- Inspecting buildings' structures to determine the need for repairs or renovations. Plan and coordinate installations and refurbishments of the North America facilities within budget.
- Ensure statutory compliance as it applies to buildings, infrastructure, and facilities management as well as health and safety requirements, working with QHSE colleagues, assisting in incident investigation and resulting actions where appropriate.
- Manage improvement projects to maintain a high standard facility. Supervise and coordinate the work of contractors according to an agreed project plan, ensuring delivery on time, to specification and to budget, using H&S permits as required.
- Respond appropriately to facilities emergencies or urgent issues as they arise.
- Other duties as assigned
Professional Requirements
- Bachelor's degree preferred. Equivalent experience may be considered in lieu of education.
- 3+ years of relevant experience managing multiple facilities.
- Good understanding of lease and vendor contracts
- Strong project management and organizational skills, including the ability to prioritize workload and meet tight deadlines.
- Strong communication and interpersonal skills with the ability to work cooperatively with all levels of the organization and our partners/vendors.
- Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
- Analytical mindset with strong conceptual and problem-solving skills
- Demonstrated experience partnering with business stakeholder to identify capability gaps and develop road maps
Additional Requirements
- 20%-30% travel may be required based upon business needs.
- Valid Driver's license
The above...
Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity
