at Northwestern University in Evanston, Illinois, United States
Job Description
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Job ID50374
LocationEvanston, Illinois
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Department: WCAS Chemistry
Salary/Grade: EXS/5
Job Summary:
A center for global excellence in undergraduate and graduate education and research,Northwestern's Department of Chemistry seeks a self-directed administrative professional to help support its mission. The Program Coordinator will serve as the primary administrator for a faculty member building her research group and will track priorities to enable the group's success. The Program Coordinator will execute a range of administrative tasks to support the faculty member, students, and other lab group members. Ideal candidates for this role will have experience working independently in a multi-faceted position, tracking a high volume of tasks and projects, and working collaboratively with managers and colleagues to achieve success.
This is a full-time position that works largely on-site with some opportunities for remote work.
The target hiring range for this position will be between $49,850 - $70,419 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Specific Responsibilities:
Task Tracking and Management: Track and prioritize all administrative activities, tasks, and projects for the group. Track deadlines, setting milestones and issuing reminders as needed. Ensure that the most high-value tasks and projects are prioritized to ensure completion.
Lab Coordination: Manage day-to-day operations of the research group. Coordinate searches for research positions and onboards new hires and students. Provides support to all group members, answering inquiries and recommending campus resources. Facilitate departures of lab members. Identify service improvement opportunities to better support success. Update group's websites.
Research Administration: Update and maintain documents required for the submission of research proposals. Proactively update documents, utilizing information sources to pull and collate relevant data. Reads grant applications to ensure all needed documents are prepared in accordance with requirements. Effectively communicates with Department research administration during submission processes.
Events: Coordinates programming, including conferences, meetings, and colloquia. Manages all event logistics including creating and disseminating schedules and itineraries; arranging catering; preparing materials; making travel arrangements; serving as a resource to invited visitors; reserving venues; and staffing events.
Administration: Manage calendars and travel; submit and track expense reports. Assemble reports and other documents to support faculty member's activities.
Financial: Ensure that the group's accounts are actively monitored. Track groups' various funding sources and ensure transactions are charged correctly. Track funding of lab positions, ensuring positions are charged to appropriate sources. Report needed changes and follow through to ensure transactions are completed.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
At least one year program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Strong computer skills
Ability to work independently
Resourcefulness
Initiativeand assertiveness
Preferred Qualifications:
At least three years office management experience
Previous higher education experience
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
