at Spectraforce Technologies Inc. in LibertyvilleMettawa, Illinois, United States
Job Description
Job Title: Project Manager
Duration: 06 Months
Location: Mettawa IL 60045 (Hybrid)
SAP knowledge is Required.
What are the top 3-5 skills, experience or education required for this position:
Bachelor degree preferred
Excellent communication skills: verbal, presentation, written
High energy, positive, organized individual who is comfortable in a high-visibility/demand role
Ability to manage high volume project scope in a fast paced creative environment
Great collaborator with ability to focus on both the big picture and small details
Job Responsibilities:
Responsible for reviewing projects on a quarterly basis to ensure they are compliant from a pharmacovigilance, OEC and Finance perspective.
Identify projects that have been closed
Review to ensure the following
Pharmacovigilance is marked appropriately
OPI record is accurate & closed out
Ensure all final documents are attached
Final Deliverable
Stimuli, Discussion and Questionnaire
Invoices and that they add up to project total
Honoraria is within FMV
Honoraria is listed accurate in the invoice
All country approvals are uploaded in the IF record
Work with the researchers to locate & upload missing documents
Report possible CAPA items to management
Work with Management to rectify CAPA's and keep documented records of CAPA's
Responsible for conducting Supplier IT Evaluation for new & existing suppliers
Manage preferred supplier evaluations and ensure suppliers are compliant with company policies.
Collaborate with US MABI to ensure we streamline process and continue communication for agility and to avoid redundancies.
Engage suppliers when evaluation is required
Schedule Evaluation
Collect required Documents
Conduct the interview
Provide overview of policy and evaluation process
Complete & submit required documents to pertinent departments for review and approval.
Oversee the process and assist as necessary to ensure risk mitigations are completed in a timely manner.
Send supplier information to Insight Farm support for upload.
Send supplier information to finance for DSP entry.
Manage Trackers for the Immunology team
JAK Tracker
Add updated data from MySource for monthly Global tracking
Competitive Launch Timing Trackers
Manage/Update tracker to ensure stakeholders expectations and alignments are documented.
SAP/SRM
Create Shopping Carts in SRM
Ensure proper details are entered
Attach pertinent documents for approval
Keep electronic copies of each cart
Inform stakeholders of status of approval
Track PO's and document approvals
Invoice Approval
Send the invoice for approvals to correct stakeholder
Provide Stakeholder with pending Invoice & fully executed SOW for review
Document Stakeholders response for Audit purposes in Electronic Folders
Then process the payment on my end for supplier to receive payment for services provided
OPI-Stakeholders
Maintain PV records of ongoing projects
Ensure information is updated as appropriate as projects progress
Work with affiliate(s) PV team to ensure projects are compliant
Ensure Insight Farm projects are closed out accordingly and supplier project
reconciliations have been completed and sent in to appropriate departments
Veeva/PromoMats
Upload UK projects for country approvals
Ensure all required documentation is submitted for approval
Ensure that the actual document that is being reviewed has all country required
footnotes (month/year submitted, PV/IF and PromoMat#)
Work with UK reviewers and researchers to incorporate any necessary updates to documents
Track and document approvals
Assist with BI/BA forum
Manage contacts
Assist in running the meetings
Provide necessary information to affiliates when needed
SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.
