at Northwestern University in Evanston, Illinois, United States
Job Description
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Job ID50130
LocationEvanston, Illinois
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Department: Kellogg Acctg Info and Mgt
Salary/Grade: EXS/8
Job Summary:
The Business Administrator (BA) is the senior administrative position in a department within a school & provides thought leadership in reviewing & recommending policy & procedure designed to enhance operational excellence.Ensures the effective, compliant, & efficient daily management of all operational, financial, & business functions in support of the business area's mission & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost.Represents business area on internal & external administrative affairs by recommending alternatives & suggestions.
The Business Administrator is an integral part of the Kellogg faculty support infrastructure, providing primary administrative oversight to the Accounting Information & Management department. Reporting to the Director of Academic Departments, the business administrator works closely with department leadership and serves as the senior administrator for all academic operations, supervising the administrative staff and functioning as the central liaison to the department chair(s), faculty, and doctoral students.In collaboration with administrative support areas across the school, the business administrator helps build and lead cross-departmental expertise to enhance operational excellence in financial stewardship, course logistics, academic events, and research support.
Supports faculty community by delivering and developing best practices and standard operating procedures within a collaborative, team-oriented environment. Within the department and in collaboration with school administrative teams coordinates course planning and logistics, seminar programming, and PhD student recruitment.Oversees student, temporary staff, and contractor hiring to support teaching and research, and works closely with department leadership to ensure all curricular support needs are met. Ensures the highest level of service is delivered to all faculty, staff, and visitors.Represents the department in internal and external administrative affairs by exchanging information and making recommendations. Oversees departmental operations related to faculty recruitment in coordination with school administration.
Please note: Supervisor provides overall objectives & in consultation with EE develops deadlines.Work is reviewed for fulfillment of objectives & overall compliance with policy & procedures.EE completes majority of activities without direction; consulting with supervisor only in regard to new or unusual circumstances.
Specific Responsibilities:
Work Complexity:
EE uses judgment & an extensive amount of experience to adapt an advanced knowledge of skills, methods, practices, policies & procedures & a moderate degree of innovation, analysis, & reasoning to plan & prioritize work that is primarily project oriented & involves some extremely difficult problems &/or decisions.
EE interprets policy.
Budget & Financial:
Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues.
Typically involved in the budget management of numerous research grants.
Responsible for payroll, purchasing, travel & entertainment (T&E) transactions & requesting new chartstrings using NU protocol.
Oversees prompt payment of invoices & related research of errors.
Monitors open encumbrances & deficit chartstrings.
Level II approver in NUFS.
Routinely reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Responsible to stop an expense that is inappropriate or against deficit chartstring.
Negotiates with vendors for purchases & leases.
Facilities & Safety:
Monitors area facilities conditions & directs requests to Facilities Management using FAMIS.
Maintains key database & security.
Works with management to assign staff &/or faculty space including appropriate FM refresh/renovation & furniture purchase.
Coordinates set up of furniture, data, phone lines, &/or renovations.
Faculty Support:
Manages administration of faculty recruitment including ads, candidate communication, interview & visit, & orientation.
Assists in the preparation of Promotion & Tenure cases.
Interprets & applies policy & procedure.
Oversees colloquium & seminar coordination, faculty travel planning.
Grants & Contracts:
Oversees &/or completes pre- & post-award research administration.
Utilizes... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
