at Press Ganey Associates LLC in Chicago, Illinois, United States
Job Description
Company Description
Press Ganeythe leading Human Experience (HX) healthcare performance improvement company, offers an integrated suite of solutions that address safety, clinical excellence, patient experience and workforce engagement. The company works with more than 41,000 healthcare facilities in its mission to reduce patient suffering and enhance caregiver resilience to improve the overall safety, quality, and experience of care. Press Ganey is a PG Forsta company.Job Description
Job Overview:
Oversight of all aspects of Press Ganey Forsta's Chicago, Illinois office. Responsible for promoting a positive office culture and maintaining the overall flow of the office, including meeting planning, technology assistance, catering, vendor management, supply ordering and facility needs. In addition, provide administrative support to senior level executives as assigned. Coordination of tasks such as managing schedules,booking travel arrangements, managing correspondence, and organization of electronic and hard copy files.
Duties and Responsibilities:
Proper coordination of office needs, including:
Conference rooms and coordination of meetings
Catering
Supplies
AV/technology needs
Office cleanliness
Visitor coordination and badging
Vendor and facilities management
Administrative support:
Schedule meetings and manage calendars
Take accurate and comprehensive notes at meetings when required
Information analysis and task routing
Help with daily time management
Run errands as requested
Plan travel, including flights, accommodation, and ground transportation
Create expense reports
Make restaurant reservations
Meeting and logistics planning
Performs other duties as assigned and required.Qualifications
Minimum of 2-4 years of experience in working in an office setting as outlined above
Proficient in computer technology, especially Microsoft Office applications
Knowledge and use of audio and/or visual conferencing software
Entrepreneurial drive and ability to work independently
Ability to multitask with analytical and critical thinking skills
Professional handling of sensitive information; sound judgment
Strong time management and organizational skills with meticulous attention to detail and accuracy
Proactive approach to problem solving
Active listening and strong interpersonal and communication skills
Interpersonal dynamics: office coordinators and administrative and executive assistants interact with various individuals, including employees, clients, vendors, and executives. They should have strong interpersonal skills to effectively communicate, mediate conflicts, and build relationships with different stakeholders
Excellent verbal and written correspondence
Education:
High school diploma required with an associate degree or two years of college preferred. Experience may be substituted for formal education.
Special Working Conditions:
Extended hours may occasionally be needed beyond regular office hours, especially during busy periods, to meet deadlines or handle urgent matters.
Special Physical Requirements:
Physically capable of navigating the office space, including walking, standing, and occasionally lifting or carrying items
Have good manual dexterity to operate computers, printers, and other office devices effectively
Vision and hearing: office coordinators and administrative and executive assistants need to read and review various documents, emails, and reports. Should have adequate vision to read and analyze written materials. Additionally, they should have good hearing to communicate effectively with employees, clients, and other stakeholdersAdditional Information
Don't meet every single requirement?Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Press Ganey we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
Press Ganey Associates LLC is an Equal Employment Opportunity/Affirmative Action employer and well committed to a diverse workforce. We do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, and basis of disability or any other federal, state or local protected... For full info follow application link.
Press Ganey Associates, Inc. is an Equal Employment Opportunity/Affirmative Action employer and well committed to a diverse workforce. We do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, and basis of disability or any other federal, state or local protected class.
