ACCOUNTS PAYABLE ASSOCIATE

at United States Drug Testing Laboratories, Inc. in Des Plaines, Illinois, United States

Job Description

Company Requirements

In the performance of their respective tasks and duties all employees are expected to conform to the following:

• Perform high quality work within deadlines with or without direct supervision
• Interact professionally with other employees, clients and vendors
• Work effectively as part of a team on all assignments
• Work independently while understanding the need to communicate and coordinate work efforts with other employees

Responsibilities/Duties/Functions/Tasks

• Manage vendor invoices and code to the correct GL accounts/departments along with inputting into the accounting system on a daily basis
• Perform financial calculations, such as amounts due, interest charges, balances, discounts, and sales tax
• Research and resolve invoice discrepancies and issues
• Verify vendor accounts by reconciling monthly statements and related transactions
• Handle all vendor inquiries, both internal and external, in a timely and professional manner
• Process monthly reconciliation of credit card statements
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• Send printed checks along with payment stubs to vendors
• Keep electronic and physical files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

Scheduled hours are onsite Monday through Friday 8:30am to 5:00pm

• 2+ years of recent Account Payable or general accounting experience
• Associate's degree in Accounting or a related field required; Bachelor's degree preferred
• Computer Proficiency – Word, Excel, Outlook
• Familiarity with an accounting system, QuickBooks experience preferred
• Highly detailed oriented with strong numeric aptitude
• Excellent organizational skills to manage multiple tasks efficiently
• Strong verbal and written communication skills for effective vendor interaction
• Experience matching Delivery Receipts, Purchase Orders, and Invoices for payment is preferred

USDTL is an equal opportunity and everify employer along with a drug free workplace

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

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