at Loyola University Of Chicago in Chicago, Illinois, United States
Job Description
Position Details
Position Details
Job Title
OFFICE COORDINATOR
Position Number
8100585
Job Category
University Staff
Job Type
Full-Time
FLSA Status
Non-Exempt
Campus
Chicago-Water Tower Campus
Department Name
SCHOOL OF EDUCATION
Location Code
SCHOOL OF EDUCATION (02300A)
Is this split and/or fully grant funded?
No
Duties and Responsibilities
Core Responsibilities include:
Faculty Affairs
o Coordinate the logistics for tenure and promotion, mid-tenure review, and faculty leave procedure
o Liaison between faculty administration and SOE for faculty training and support on tenure, promotion, mid-tenure review and faculty leave procedures
o Coordinate logistics for faculty annual review procedures
o Coordinate logistics for part-time, full-time, & graduate assist. onboarding and orientation
o Support logistics for initiatives related to faculty research & grant support
o Coordinate development and implementation of faculty affairs policies and procedures
o Manage Interfolio system, manage Faculty Activity System, and manage faculty files in DocFinity
* Coordinate with faculty administration and OIE to maintain and update these systems, as needed
* Provide training and support to faculty on all faculty systems
o Coordinate with AD for Academic Affairs to identify course enrollments for approval and enter part-time faculty in Locus
o Develop and manage system for collecting faculty CVs for accreditation
o Coordinate collection of syllabi for accreditation and ensure compliance with syllabi policy
o Coordinate program/course approval and modification procedures between academic council, Dean's office and University committees
* Ensure compliance with policies and procedures
o Coordinate with Registration and Records to complete and update course inventories; tracking program changes, etc.
o Develop and manage system to manage program/course approval and modification files in DocFinity
o Manage faculty and academic affairs communications (e.g., Sakai site; website)
o Other duties as assigned
Business Services
o Process ePAFs, expense reimbursements, and purchase orders
o Coordinate implementation of cohort discounts with financial aid, program coordinators, bursar, registration and records, and business manager
o Manage and process contracts (e.g., part-time faculty contracts)
o Manage business services files in DocFinity (e.g., assistantship award letters, MOUs)
o Coordinate with business manager and AD for Student Academic Affairs to process scholarships
o Supervise student workers
o Manage business services communications (e.g., Sakai site; website)
Deans Office Support
o Planning and management of Commencement tasks (e.g., program book editing, submitting student details, seating chart/PowerPoint slides for students, etc.)
o Managing Associate Dean's ProCard charges
o Editing and distributing school-wide newsletters and announcements
o Event and faculty project/admin support (e.g., Charlie's event, scheduling interviews)
o Admit qualifying Non-degree applications
o Web Edit Request oversight
Required Skills
* Exceptional attention to detail
* Strong organizational skills
* Strong communication skills (oral and written)
* Flexible and easily adapts to change
* Ability to collect, organize and report data
* Skilled in using various software programs (e.g., Microsoft suite)
* Excellent project management skills (e.g, designing project plan, coordinate implementation with multiple team members, and produce deliverables on-time)
Minimum Education and/or Work Experience
Some college required; bachelor's degree strongly preferred. Three to five years of related experience in an office setting; some supervisory experience preferred. Equivalent combination of education and experience may be considered.
Qualifications
Masters degree in education or related field or two+ years of experience in related field
Certificates/Credentials/Licenses
None
Computer Skills
Intermediate MS Word processing, MS Excel or Spreadsheets, MS PowerPoint, MS Publisher and MS Access or Database Software. Adept user of Internet, e-mail and other office automation systems.
Supervisory Responsibilities
No
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?
No
Physical Demands... For full info follow application link.
Loyola University Chicago is an Equal Opportunity / Affirmative Action employer with a strong commitment to hiring for our mission and diversifying our faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.
Loyola University Chicago is an Equal Opportunity Employer.
