EXECUTIVE II

at Department of Children and Family Services in Springfield, Illinois, United States

Job Description

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Payroll/Timekeeping Supervisor.  Under general direction, this position will plan, organize, and evaluate the statewide payroll and timekeeping system.  The position will develop payroll and timekeeping policy and rules for staff, regional timekeepers, and payroll office staff and develop and deliver training.  This position provides a great opportunity for someone who is focused on ensuring that supportive payroll and timekeeping process are fulfilled in an efficient, effective manner to provide the best possible service to agency employees.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong leadership and communication capabilities.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

1. Serves as Payroll/Timekeeping Supervisor and program manager of the payroll and timekeeping program

2. Develops and interprets payroll and timekeeping policy and rules for staff, regional timekeepers, and payroll office staff

3. Reviews, evaluates, and analyzes existing policies, procedures, and manual regarding payroll and timekeeping functions

4. Serves as liaison between Payroll and the Office of Employee Services (OES), resolving any discrepancies

5. Serves as a working supervisor

6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in business or public administration
2. Requires two years of responsible administrative experience in a public or business organization

Of the previously noted 2 years of experience, requires that the experience include payroll and timekeeping operations and the interpretation of collective bargaining contract language relative to payroll and timekeeping policy.

1. 2 years of professional experience managing or conducting timekeeping or payroll functions for a large public or private organization
2. 3 years of professional experience monitoring staff in a statewide program in a public or private organization
3. 2 years of experience in a public or private organizing utilizing Excel, and other Microsoft Office products (Outlook and Word)
4. 3 years of supervisory experience in a public or private organization
5. 3 years of professional experience serving in a liaison capacity with internal or external units within a public or private organization
6. 2 years of professional experience conducting training in a public or private organization

1. Requires ability to pass a background check.
2. Requires ability to travel in the performance of duties. Requires appropriate, valid driver’s license.
3. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

DCFS is deeply committed to the welfare and protection of children.  Our goal is to protect children by strengthening and supporting families.  In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.  The Division of Budget and Finance plays a supporting role in the Department’s operations by working to ensure the agency’s financial stability and implementation of sound budgetary practices