at Rosalind Franklin Univeristy of Medicine & Science in North Chicago, Illinois, United States
Job Description
Position Summary
The Administrative Coordinator will support the Director of the Reproductive Medicine and Immunology (RMI) Program at the Rosalind Franklin University Health Clinics (RFUHC). She/he will ensure the completion of administrative tasks of daily and long-term nature in the area of administrative responsibilities within RMI to effectively support and actively participate in special/critical tasks of the program and its associated administrative functions and tasks. The Administrative Coordinator will serve as an administrative resource for internal and external stakeholders associated with RMI's academic, research and societal administrative functions.
Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short-term and long-term disability plans; life insurance; flexible spending accounts; and a 403(b) retirement plan which includes an 8% employer contribution after two years of service. RFUMS is committed to employee well-being and work-life balance. Full-time staff members are eligible for three weeks of vacation, 15 sick days, and 13 holidays plus two floating holidays. That is a minimum of 30 paid days off each year!
Who We Are
Rosalind Franklin University Health Clinics (RFUHC), a subsidiary of Rosalind Franklin University of Medicine and Science, combines compassionate care with state-of-the-art science to provide patients with the highest quality medical services. The physicians of RFUHC are innovators in their fields, offering patients access to the latest discoveries in podiatry, behavioral health and reproductive medicine.
Essential Duties & Responsibilities
Reports directly to the Director of RMI and Vice President of RFUHC
Represent and provide professional administrative support to the Director of the RMI program
Administration of the educational program, including Post-doctoral fellowship for domestic and international fellows to include;
Actively communicates with potential candidates
Facilitates and coordinates interview schedules and arranges the travel itinerary for the visiting candidates
Gather, review, and confirm all required documents for the candidate
Communicate with HR, IT, GME Office, and Student Affairs for upcoming fellows and graduating fellows
Coordinates and works closely with Fellows to complete her/his training programs efficiently and on schedule to include HIPPA training/compliance, lab safety, and IRB training
Works closely with the Nurse Supervisor to track attendance and time off for the fellows via the ADP or current organization system
Manage and maintain RMI website related to the fellowship program
Manage and maintain the contract status for the fellowship program advertising in ACOG, ASRI, ASRM and other related online resources
Hospital privileges, licensure and training is current;
Works closely with RFUHC Credentialing Specialist to initiate and maintain hospital privileges
Works closely with the RFUHC Credentialing Specialist to confirm that all providers have completed the required training, including HIPPA, BLS, ACLS, etc. as required to maintain licensure and hospital/payer credentialing
Work closely with the RFUHC Executive Administrative Assistant to ensure professional licensure fees and receipts are submitted correctly and are current
Medical Student and Clerkship Rotation
Works closely with the RFUMS Colleges to coordinate student rotations and academic events
Communicate with the students and coordinates meetings with faculty
Records and monitor student attendance requirements
Communicates with student affairs and reports the final evaluation
Works closely with the Director of Clinical Practice Operations to establish an Athena account for the students and will monitor student utilization
Research and Institutional Review Board (IRB)
Works closely with the IRB office for any new or existing projects/studies
Maintain and manage consent forms
Works closely with the Director of RMI to oversee research protocol, renewal deadlines, compliance, and renewal period
Works closely with the Clinical Immunology Laboratory (CIL) to ensure consent forms for CIL research are current and in compliance
RMI Administrative Activities
Coordinate and schedule meetings for the Director of RMI and as needed, other members of the RMI Provider team, for the proper coordination of appointments/meetings, professional conferences, and RMI/RFUHC/RFUMS/ events
Coordinate meeting rooms and arranging for audio visual equipment for various meetings, classes and events when required
Attend meetings when appropriate, initiate follow-up on action items and provide status updates
Maintains all files neatly and efficiently, making certain all pertinent... For full info follow application link.
Rosalind Franklin University of Medicine & Science is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities. EOE, Including Disability / Vets.
