Payroll Analyst

at Spectraforce Technologies Inc. in WaukeganNorth Chicago, Illinois, United States

Job Description

Job Title: Payroll Analyst
Location: North Chicago, IL 60064 - Hybrid (3 days a week onsite)
Duration: 9-12 months
what we are looking for:
Bachelor of Science or Bachelor of Arts with a concentration in Finance / Accounting.
BA is a must-have. If they are CPP (Certified Payroll Professional Certification), the BA may be in other disciplines.
Primary experience in payroll operational experience and processing payroll with third-party vendors.
Working knowledge of ADP, SuccessFactors, Ceridian, Workday Payroll, and experience integrating with 3rd party applications.
Support pre and post-payroll activities and payroll audits (eg. finalize data entry, review master data file quality, and confirm time/payroll data completeness).
Support Year-End Payroll processing activities (eg. develop and provide payroll calendar, review year-end tax reports and notify compnay's employees of the availability of tax information)
Description:
This Payroll Analyst will be responsible for processing and correcting payroll transactions for specific countries as assigned (generally smaller, less complex countries or assisting with larger, more complex countries), supporting pre and post payroll activities, year-end payroll activities, reviewing and verifying files generated internally or by global payroll vendors (GPV), enforcing key payroll deadlines, as well as answering employee/manager queries.

Major Responsibilities:
List up to 10 main responsibilities for the job. Include information about the accountability and scope.
Review and validate payroll files (eg. Payroll Reconciliation File, Bank File) and reports generated internally or by the GPV and approve for processing.
Support pre and post payroll activities and payroll audits (eg. finalize data entry, review master data file quality, and confirm time/payroll data completeness).
Quickly and pro-actively learn new software tools supporting data extraction, audit controls and data quality alerts
Navigate within the Workday environment and analyze data extracted from the platform
Actively participate in update training and internal opportunities to share one's skills and learnings with others within the organization
Operate under general or minimum supervision and perform duties with broad latitude for judgment
Generate reports from our information systems, analyze the data and identify collectibles
Assist in resolving input errors (and other errors) from the third-party vendors or internal compnay's stakeholders performing root cause analysis
Support Year-End Payroll processing activities (eg. develop and provide payroll calendar, review year-end tax reports and notify compnay's employees of availability of tax information)
Respond to internal compnay's stakeholders (Tax, Treasury, Finance and BHR) about questions or issues they have raised around payroll data and/or payroll reports and supporting 3rd party wire funding payments
Support and processing Overpayment/Severance process
Maintain thorough audit trail and organized system
Support in audit requests providing the reports and proof of evidence as requested
Answer employee/manager queries with other queries it cannot resolve.
Some travel may be required.
Qualifications:
List required and preferred qualifications (up to 10). Include education, skills and experience.
Bachelor of Science or Bachelor of Arts with a concentration in Finance / Accounting.
BA is a must-have. If they are CPP (Certified Payroll Professional Certification), the BA may be in other disciplines.
Primary experience in payroll operational experience and processing payroll with third-party vendors.
Working knowledge of ADP, SuccessFactors, Ceridian, Workday Payroll, and experience integrating with 3rd party applications.
Strong customer orientation and a work ethic based on a strong desire to exceed expectations.
Strong written and oral communication skills, in English
Ability to work independently in a fast-paced and rapidly changing environment, as well as to get results through collaboration and coordination with multiple stakeholders, both internal and external.
Good analytical and process diagnostic skills and the ability to get into the details, while also seeing and understanding the big picture. Strong spreadsheet and database skills.
Demonstrated ability to manage multiple projects and requests.

SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.