at Insight Global, LLC in Chicago, Illinois, United States
Job Description
Job Description
Insight Global is looking for an Office Receptionist to join one of our clients to be the greeting face of the company at the clients headquarters in Chicago. This facility is a showpiece and key location for important customer meeting and tours. This person will provide a high level of service to both internal and external customers in person and over the telephone. Professional phone etiquette and appearance are required, as you will interface with various customers, vendors, service providers, executives, and investors. This person will provide support to various business units and operational departments. The ideal candidate should be familiar with all aspects of administrative support from generating correspondence, creating presentations, scheduling meetings, arranging catering, familiar with shipping methods, and checking in deliveries against packing slips and purchase orders.
Responsibilities:
Answer phone calls, take messages, and deliver messages ASAP. Check in visitors and assign appropriate badges. Act as liaison between visitors, callers, vendors, and staff. Process, complete and approve requests in a timely manner. Ensure all visits are communicated and captured in the operations calendar. Assist in organizational duties: i.e. labeling, folders, filing, scanning, and printing. Process Expense Authorizations for employees as requested. Process and distribute mail, prepare air bill for shipping, and drop packages to FedEx Facility. Organize and route all incoming mail. Assist in the planning and execution of office sponsored events: Christmas party, birthdays, retirement parties and Bring your Kid to Work Day. Assist with coordination of large meetings and catering. Manage office supply ordering and inventory including coffee services and coffee machine maintenance. Check in all office supplies against order log/packing slip. Maintain office supply budget. Assist Employees with PowerPoint, Word and Excel Projects as needed. Contact employees on deliveries and/or visitors. Coordinate deliveries and/or pick-ups with vendors. Prepare office/workspace for new employees. Manage seating requests/space reservations. Maintain conference room schedules.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .
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Skills and Requirements
High School Diploma/GED
1 year+ experience in receptionist/administrative onsite role Experience filing and organizing mail Experience with MS Office. Intermediate level skill in Microsoft Excel Data entry experience Organized and good communication Bachelors Degree Ability to work in a fast-paced environment as part of a broad cross-functional team Experience with monitoring and managing schedules nullWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.
