at Northwestern University in Evanston, Illinois, United States
Job Description
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Job ID50605
LocationEvanston, Illinois
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Department: MED-NUIN
Salary/Grade: EXS/6
Job Summary:
The Senior Program Coordinator (SPC) coordinates operations of the Northwestern University Interdepartmental Neuroscience (NUIN) graduate program, a cross-campus Ph.D.-granting organization that serves ~130 graduate students and ~160 faculty housed in approximately 30 departments. The SPC plays a crucial role in the success of the PhD program, as the point person responsible for tracking student milestones, course registration, graduation requirements, and general progress in the PhD program. They manage planning and logistics for several major program events, including the Annual NUIN Retreat, Student Orientation, Admissions and Recruitment, and the Spring Oral Presentations. They are also responsible for planning and scheduling NUIN courses and maintaining the course catalog. The SPC is a key member of NUIN leadership who collaborates on interpretation and development of program policy, program evaluation measures, troubleshooting and solving student and faculty concerns, and student recruitment and retention practices. In addition to interacting with students and faculty, the SPC coordinates with other NU entities such as The Registrar's Office, The Graduate School, the Provost's Office, Basic Sciences Administration, other departmental administrators, and Dean's Offices, NUIT and FSM-IT. They supervise and provide work direction to the NUIN Program Assistant.
Administration
Budget & Financial
Communications Evaluation
Events
Grants/Contracts
Human Resources
IT Services
Outreach
Program Development
Recruitment
Strategic Planning
Student Support
Please note: Will be required to work on both Evanston and Chicago campus as needed, up to 50% of time in both locations
Specific Responsibilities:
Administration:
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
Develops, maintains & reports on quantitative and qualitative performance measures.
Oversees documentation of agreements between NU and partner organizations, ensuring that agreements are completed, appropriately reviewed, approved, and adhered to by all parties.
Acts as liaison to IT to ensure technology systems are properly installed & maintained & meet the informational, analytical & computing needs of users.
Ensures necessary hardware, software & network infrastructure services are appropriated from central or internal IT.
Issues work order requests for maintenance, repairs & upgrades.
Budget and Financial:
Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units.
Creates & oversees finances, budget, associated analysis & reports.
Creates/enhances internal daily, monthly & annual processes & training.
Reviews exceptions forms and reimbursements that require special attention.
Develops fees, charges, recharge rates, etc. for services.
Approves funds reallocation within budget as necessary & appropriate.
Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.
Communication and Outreach Recruitment:
Ensures program/project success in regard to revenue & expense goals including recruitment, participation, etc.
Identifies opportunities and strategies for short- and long-term growth & expansion.
Creates & implements program/project brand identity and marketing & advertising strategy.
Oversees marketing of new and current programs, working with partner institutions & media to ensure marketing plan effectively targets applicants, sponsors, etc.
Ensures that all advertising and marketing materials accurately represent programs.
Pursues opportunities for alumni contact & solicitation.
Evaluation:
Manages development and maintenance of evaluation processes including associated metrics and key performance indicators.
Reviews & analyzes outcome measurements and recommends changes & enhancements to improve program/project.
Collaborates with internal/external partners to implement changes designed to improve/increase program/project goals/objectives.
Events:
Manages programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
Manages planning and arrangement of meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
Manages event details including... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
