at Spectraforce Technologies Inc. in WaukeganNorth Chicago, Illinois, United States
Job Description
Job Title- Administrative Assistant IV
Location- North Chicago, IL 60064- Hybrid
Duration- 12 Months (possible extension)
Preferences: Outgoing, gets along with everyone, family oriented, fits well with the team, willing to go outside of the box with different ways of thinking.
Motivated, self- starter, able to navigate through complex work matrix, and prioritize through task list.
Willing to go beyond the basic admin responsibilities.
Helps with projects.
Key Responsibilities Include:
Provides general administrative support. May provide back-up support to higher-level management as needed.
Effectively monitors manager and team calendars, proactively solves conflicts.
Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Interacts with high-level executives and manages confidential or business-sensitive information.
May include some support for tracking budget expenditures.
Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
Orders business cards and stationery.
Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Operates with general instruction and some supervision.
Safeguard's client's confidential information Leadership and Interpersonal
Skills:
Fully understand assigned tasks and any associated expectations.
Motivated - Self-Starter Ask for clarification as needed.
Understand the deadlines and deliverables.
Communicate any obstacles that prevent completion of any deadline. Provide status updates prior to any deadline. Be a good listener. Demonstrate strong Critical Thinking SkillsBe Accountable and Responsible for actions/mistakes.
Challenges the team to always do better.
Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas; builds rapport and trust with others.
Requirements-Some college preferred.
Some leadership or supervisory experience desired.
Experience working in pharmaceutical company or CRO strongly preferred.
7+ years previous admin experience supporting executives.
Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements. "Make it happen" spirit & attitude as well as persistence.
Adaptive learner that grasps information quickly and adapts to changes that may happen daily.
SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.
