at USTECH Solutions in Jersey City, New Jersey, United States
Job Description
Position: Staffing Coordinator/Project Assistant
Location: Hybrid (Waukegan, IL 60064)
Contract: 06 months contract on W2 with possible extension
Purpose
The process includes scheduling interviews, candidate travel, applicant tracking system data entry and other required candidate workflow process tasks.
Top 3-5 skills, experience
• Demonstrated professional manner when speaking with the business
• Able to work independently and efficiently on concurrent project
• Demonstrated ability to manage time/act with a sense of urgency (juggling daily tasks and last-minute priorities)
• Curious/not intimidated by technology. Experience working with Applicant Tracking Systems (preferably SmartRecruiters).
Responsibilities
• Contact candidate(s) within 48 hours of receiving schedule request and process all schedule requests within 3 days of receipt.
• Arrange candidate domestic and international travel, accommodations, etc. Process expense reimbursements through Debit Card process prior to interview.
• Send interview evaluation forms to interview team 48 hours prior to interview. Ensure schedule accuracy and send interview schedules to interview team and candidate 5 days prior to interviews.
• Continuous updates to the recruiters regarding interview schedule status. Engage recruiter when obstacles occur in scheduling process.
• Ensure interview schedules and receipts are accurately captured to ensure compliance to federal mandates (e.g. Sunshine Act and OFCCP requirements).
• Regular interactions with hiring managers and administrative assistants for all levels of the organization, including VP and C-Suite admin staff.
• Process pre-employment screens through completion, inclusive of background and drug screens.
• Provide high touch customer service to candidates, hiring managers and administrative staff, ensuring a positive candidate/hiring manager experience.
• Shares current scheduling volume each week and assists colleagues when appropriate to ensure work is evenly distributed among the coordinator group.
• For high level candidates (grade 24+), personally escorts candidates through their interview day to maximize the opportunity to provide a world-class candidate experience.
• Leads hiring events (onsite or offsite) for complex hiring initiatives with high visibility to the business. Responsible for scheduling, coordinating travel, onsite check-in, event planning, meals, escorting candidates, time management, reimbursement of expenses, and arranging debrief session.
Qualifications
• Bachelor’s degree preferred. Degree in Human Resources is preferred.
• Minimum of 2 years of previous experience in staffing coordination or in a HR environment.
• Excellent communication and organizational skills are required to interact extensively with personnel at all levels within the company.
• Demonstrated strong communication skills, written and oral. Excellent customer service skills, including phone etiquette, attention to detail & follow-up, communications skills
• Effectively handles multiple tasks and ability to prioritize workload.
• Proficiency in databases and ability to use MS Office products.
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
