at Northern Illinois University in DeKalb, Illinois, United States
Job Description
Position Information
Working Position Title
Accountant I (26387) EXTENDED
Classification
Accountant I
Position Number
00026387
Open Date
06/28/2024
Close Date
07/19/2024
Priority Review Date
Employee Class
Staff
Full-Time/Part Time
Full-Time
FTE
1.00
Position Status
Regular
FLSA
Non-Exempt
Job code
0010
Union Representation
Non-Union
Union Code
N/A
Unit/Department
Physical Plant
College/Unit
Facilities Management
Division
Administration & Finance
Location
PP 102
Link to Department Website or Custom Search Page
https://www.niu.edu/facilities/building-maintenance/index.shtml
Position Summary, Requirements, and Qualifications
Overview
Northern Illinois University (NIU) is a world-class, research-focused public institution that attracts students from across Illinois, the country and the world. NIU's vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach. Our mission is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world.
We are committed to:
Maintaining and improving university facilities in a customer-oriented, prompt and friendly fashion while assuring cost control and efficiency
Minimizing and preventing the deterioration of university buildings, structures, integral systems, equipment, and infrastructure
Building our resource base through skillful and designed application of our human, financial and technological resources
Providing professional and personal growth to our employees, enhancing the effectiveness and value of our university and exerting positive leadership in the operation of the university
Values
The core values we subscribe to in the Building Maintenance and Operations are:
Integrity:
Honesty and credibility in all relationships, both as individuals and as a department and university
Excellence:
Superior quality, high standards and good taste in all services, reports and programs
Service:
Meeting the needs of the university user, federal and state regulatory agencies, and all users of our services from the viewpoint of those we serve
Leadership:
Providing noteworthy examples that emphasize high ethical and moral standards
Sensitivity:
A sincere and caring attitude coupled with dignified and professional treatment
The Accountant I supports the financial functions of the Materials Distribution Center (MDC) function of the Materials Management warehouse and provides backup to the Physical Plant and Heating Plant departments. This employee must interact positively with co-workers, tradespeople, vendors, departments, and other university personnel. Quality customer service and satisfaction are essential.
Position Summary
The Accountant I reports to the Accountant II for Physical Plant. The employee in this position works closely with the Director and Assistant Director(s) of the Physical Plant, MDC, and Materials Management staff and the Business/Administrative Associates for Campus Services, Facilities Management, and Facilities Management & Campus Services; and interacts with all staff in the Physical Plant, Heating Plant and Architectural/Engineering Services on a routine basis.
Essential Duties and Responsibilities
ADMINISTRATIVE DUTIES FOR PHYSICAL PLANT
Answer phones and direct foot traffic. Submits monthly mileage logs. Maintain Foreman vacation calendar.
Process HR bi-monthly payroll. Assists and provides backup support to Heating Plant and Grounds for bi-monthly payroll and HR paperwork when needed. Process HR paperwork in PeopleAdmin for Hiring and Terming of employees
Responsible for issuing, tracking, and reconciling parking permits for contractors, vendors, or other personnel doing business for the Physical Plant.
Take minutes for the monthly Physical Plant Safety meeting. Attend the meetings in person or through Teams, write the meeting minutes from notes and recordings using Word, and distribute them to meeting attendees.
ACCOUNTING DUTIES FOR MATERIALS MANAGEMENT (MDC)
Review and analyze approximately 5,000 invoices and credit memos annually for accuracy, completeness, and conformance... For full info follow application link.
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.
