at Northwestern University in Chicago, Illinois, United States
Job Description
Apply for Job
Job ID50606
LocationChicago, Illinois
Add to Favorite Jobs
Email this Job
Department: MED-NUIN
Salary/Grade: NEX/10
Job Summary:
The NUIN Program Assistant Temp will help maintain daily operations in the NUIN graduate and sponsored programs groups and provide coverage during a period of staffing turnover. During their assignment they will work as part of a team to host four major events, help orient a new class of PhD students, schedule group and 1-on-1 meetings, assemble trainee grant applicant packages, order supplies, and monitor the NUIN inbox.
NUIN is comprised of the Northwestern University Interdepartmental Neuroscience (NUIN) graduate program, a cross-campus Ph.D.-granting organization that serves ~120 graduate students and ~160 faculty housed in approximately 30 departments; the NIH funded NU-PREP postbaccalaureate program housed within the NUIN department, and three NIH funded T32 training grant programs. The NUIN PA1 temp will be a critical member of a dedicated team of administrators.
Northwestern HR summary of the PA1 role:
Provides standard & routine clerical & administrative support which may include word processing, data entry, ordering supplies, opening & sorting mail, copying, filing, faxing, answering phones, greeting visitors, providing information, &/or scheduling meetings.
Specific Responsibilities:
Documents & Databases
Prepares & types form letters, simple memos, emails, labels, routine correspondence, etc.
Types, copies &/or distributes reports, proposals, presentations, etc.
Proofs for spelling & grammar.
Enters information into spreadsheets & databases.
Runs standard reports.
Website
Uploads content to faculty/dept website.
Accounting
Maintains inventory & orders supplies.
Resolves payment & delivery problems.
Processes transactions such as petty cash, travel & parking reimbursements, grant expenses, invoice payments, etc.
Balances accounts.
Human Resources
Prepares forms & verifies information.
Coordination
Makes appointments.
Completes registration & travel arrangements.
Schedules rooms.
Arranges for routine technology & refreshments for meetings.
Contacts
Greets visitors, responds to inquiries, requests & provides routine information.
Contacts repair personnel as requested for copy machine, lab equipment, etc.
Student Services
Provides information on courses, general requirements & policies & procedures.
Processes forms.
Sets-up & maintain records.
Reviews forms for completeness, etc.
Coordinates class schedules, registration.
Proctors exams.
Coordinates copyright clearance.
Supervision
Coordinates work of temporary &/or work-study students.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
HS diploma or equivalent required.
1 year administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Basic knowledge of word processing, spreadsheet, email, and database software programs.
Target hiring range for this position will be between $18.42-$20.00 per hour.Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe,... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
