Front Desk Administrative Assistant

at AUNT MARTHAS YOUTH SERV CTR., INC. in Carpentersville, Illinois, United States

Job Description

Aunt Martha’s Health and Wellness boldly commits to supporting the well-being of our communities, ensuring equity in access and delivering exceptional care inspired by a culture of innovation.  We are taking a responsible approach to creating environments that allow us to do what we do best—provide healthcare and wellness.  As a part of our commitment to health and safety, COVID-19 vaccines are required for all employees, as well as all newly hired employees.  We require documentation upon hire.

SUMMARY 

Provides general office support with a variety of clerical activities and related tasks. The Administrative Assistant will be responsible for answering incoming calls, directing calls to appropriate parties, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following: Other duties may be assigned.

Essential Functions:

1. Answers telephones and directs the caller to the appropriate party. 
2. Greets and directs visitors to the organization.
3. Takes and retrieves messages for various personnel.
4. Provides callers with information such as company address, directions to the company locations, company fax numbers, company website and other related information.
5. Receives, sorts and forward's incoming mail. 
6. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
7. Assists in the ordering, receiving, stocking and distribution of office supplies.
8. Assists with other related clerical duties such as photocopying, faxing, filing, etc.
9. Responsible for site safety coordinator duties
10. Complete and up to date sign in sheet and temperature log
11. Completes all Core Curriculum training(s) required for this position.
12. Performs all other duties as assigned.

EDUCATION and/or EXPERIENCE 

High School Diploma or GED required Associated preferred; Previous administrative assistance experience preferred. 

OTHER QUALIFICATIONS

• Strong keyboard skills
• Demonstrated level of high proficiency in Microsoft Office (Word, Excel, PowerPoint) 
• Good written and verbal communication skills; strong interpersonal skills
• Ability to maintain confidentiality of highly sensitive and confidential information
• Good organizational skills including flexibility and ability to manage more than one project at a time
• Strong attention to detail
• Current driver’s license as some travel to other locations may be required
• Current auto insurance as some travel to other locations may be required
• Ability to work some evenings and weekends, as necessary

Aunt Martha’s is an equal opportunity employer.  All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.