at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Extra Help - Business/Administrative Associate - DOM Pulmonary, Critical Care, Sleep and Allergy
Extra Help - Business/Administrative Associate - DOM Pulmonary, Critical Care, Sleep and Allergy
This Position is temporary, non-benefits eligible, and is limited to 900 hours.
Hiring Department: Department of Medicine, Division of Pulmonary
Location: Chicago, IL
Requisition ID: 1026175
Work Schedule: Monday - Friday
Hours per Week: 20 - 30
Shift: Days
# of Positions:1
Workplace Type: Office
Posting Close Date: July 19, 2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
Position Summary
UIC is seeking an Extra Help Business/Administrative Associate to join our College of Medicine, Department of Medicine -Division of Pulmonary, Critical Care, Sleep and Allergy team. This role will provide administrative support to the Director of Administrative Operations and Division Chief of the Division of Pulmonary, Critical Care, Sleep and Allergy.
Duties & Responsibilities
Co-manages the day to day administrative operations of Pulmonary, Critical Care, Sleep, and Allergy alongside fellow support staff. This includes providing cross-coverage as well as supporting the orientation of new professional staff. As necessary schedule meetings for Faculty and Lab personnel as well as Divisional meetings when necessary.
Process TEM, P-Card and I-Buy request for all faculty and laboratory managers. Control expenditures for assigned faculty accounts (grants, start-up, etc.) with the purchase of office equipment and supplies. Assist Director of Administrative Operations with purchasing processes and budget. Analyze and present the need for new procedures and equipment within the Division.
Will assist in Grant Application pre-award processes along with assisting with post-awards when necessary. Ability to run Reports from banner/My Financials and work alongside grant Coordinator on a monthly basis Enhance and maintain division website to improve the image of the Division of Pulmonary, Critical Care, Sleep, and Allergy. This will include providing a clear vision of presentation objectives, structural design, and content updates.
Manages the Annual Inventory report for the Division and reports to the Department of Medicine
Manage the rotation of medical student schedules and conferences in new innovations and perform associated related tasks and special projects.
Coordinate faculty candidate itineraries, travel plans, research seminar talks, reimbursements, etc. Coordinates presentations from outside speakers and/or special events for junior faculty development.
Responsible for the development and implementation of special projects as determined by the Director of Administrative Operations and the Division Chief.
Perform other related duties and participate in special projects as assigned.
Qualifications:
Bachelor's degree in business administration, management, or a field related to the position.
Two (2) years of professional business, financial, and/or managerial work experience.
(NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
Based on position requirements, additional education, training,... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
