Investment Administrator

at Robert Half in Chicago, Illinois, United States

Job Description

Description

We are searching for an Investment Administrator to join our client’s growing company in Chicago, Illinois. This role is primarily responsible for providing administrative and legal aid to the Manager of Due Diligence and the Due Diligence Group. This is a hybrid position that requires an on-site presence 4 times a week with 1 day work from home.

Key Job Responsibilities:

+ Support by assisting in various projects related to acquisition, disposition, and development transactions while maintaining corporate closing records and due diligence files.

+ Coordinate with brokers and buyers by organizing and delivering marketing/seller materials. Assume charge of warranty transfers, preparation of schedules for completion of contracts and leases, execution of contracts and closing documents for transactions.

+ Assist in finance projects by providing relevant information to lenders and other attorneys.

+ Handle the processing of construction payments for development projects, maintain and update the Project Draw List and Draw Summary, provide accounting with weekly cash request updates and quarterly accruals, and ensure compliance with construction contracts.

+ Manage consulting agreements and administration of insurance certificates and monitor holdback escrows.

+ Manage workload to meet deadlines and priorities, perform routine department functions, and generate routine correspondence for manager review.

+ Schedule events such as meetings, conferences, interviews, luncheons, and manage logistical requirements.

+ Use microcomputer software to generate various documents, emails, reports and ensure accurate and consistent formatting, data accuracy, and correct grammar and punctuation.

+ Prepare, collate, and distribute correspondence. Maintain filing systems and file documents accordingly.

+ Track and process accounting information such as expense reports, invoices, subscription renewals, wire transfers, and check requests as per established guidelines.

+ General duties include ordering office supplies, monitoring office equipment, photocopying, report compilation, handling express deliveries, etc.

+ Coordinate with and follow up on the tasks of support staff.

+ Perform other tasks as assigned.

Skills and Competencies Required:

+ Minimum of 1-2+ years of relevant experience.

+ Proficiency in Microsoft Office and other corporate software, with knowledge of legal terminology and real estate, ability to interact well with various contacts.

+ Strong interpersonal and verbal communication skills for tasks such as screening callers, scheduling meetings and travel, interacting with other departments etc.

+ Written communication skills, including the ability to draft accurate documents and review and check them for clarity and accuracy.

+ Computer skills to enter and manipulate data, use standard software to communicate, prepare documents, and analyze data.

+ Internal Contacts: Regional and corporate management and staff for sharing information, scheduling meetings, and communicating executive requests.

+ External Contacts: Management and executive personnel at businesses such as vendors, real estate developers, investors, financial institutions, consulting firms, attorneys, title companies etc. to obtain, clarify, and share information.

This is a full-time direct hire position offering a competitive base salary and comprehensive benefits package, plus a potential for an annual cash bonus. Please email your resume directly to cosette antonia . bevis @ robert half com for immediate consideration.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .