at University of Illinois in Urbana, Illinois, United States
Job Description
Office Support Associate - University of Illinois Extension AdministrationUniversity of Illinois Extension Administration
WE TRANSFORM LIVES.
Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.
Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.
Job Summary
Serves as the assistant and provides clerical support to the following positions in the Office of Extension and Outreach in the College of Agricultural, Consumer and Environmental Sciences: Associate & Assistant Directors Budget and Finance, and Workforce Development. Handles various reporting, reconciliation, and backup duties critical to success operation of the Business Office.
Duties & Responsibilities
- Travel Administrative Duties
1. Review and complete travel and P-Card expense reports, as a Charge Code Reviewer, in Chrome River in conjunction with other Travel Personnel.
2. Assist users with Chrome River questions as they arise.
3. Assist with oversight of student employees as needed.
4. Serve as backup to the Lead Travel OSA/OSS. - Support Duties
1. As requested, answer Extension incoming phone calls and route accordingly.
2. Maintains daily on-line calendar and informs Associate Directors of scheduled engagements.
3. As directed, composes, and finalizes a variety of general, confidential, and sensitive documents representing departmental responsibilities and position on issues.
4. Establishes and maintains existing paper and electronic confidential records and files. - Miscellaneous Duties
1. Performs related duties as assigned or identified by the Associate and Assistant Directors and the Lead Accounting Associate.
2. Comply with Affirmative Action and EEO policies and procedures statement.
High school diploma or equivalent.
Any one or combination totaling eighteen (18) months from the categories below:
College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associate's Degree (60 semester hours) equals eighteen months (18 months)
Work experience performing office/clerical activities, including the use of computer systems.
Knowledge, Skills and Abilities
- Knowledge of the University of Illinois, College of Agricultural, Consumer and Environmental Sciences, and Office of Extension and Outreach policy and procedures.
- Excellent keyboarding skills to complete the duties and responsibilities of this position. Computer literacy and working knowledge of Microsoft Office products (PowerPoint, Word, Excel, Outlook, Access). Familiarity with University business systems.
- Knowledgeable of secretarial rules and guidelines appropriate for business and administrative correspondence and communications, including business letters and email.
- Working knowledge of various types of office equipment such as computers, printers, copiers, typewriters, calculators, fax, etc. and to be able to accomplish work in an accurate and timely fashion.
This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible. Salary for position is $36,901.80.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on July 26, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact hclore@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.
Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .
Requisition ID: 1025705
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu
