at APL Logistics Americas, LTD in Minooka, Illinois, United States
Job Description
JOB DESCRIPTIONOverview:
Position is responsible for providing timely and accurate administrative, accounting and Human Resources support to operations and the Administrative department.
RESPONSIBILITIES
Responsibilities:
This position is responsible for, but not limited to, the following:
Accounting
- Code, date, and approve Accounts Payable vouchers in timely and accurate manner.
- Batch Accounts Payable (AP) and Accounts Receivable (AR) invoices and transmit data to Head Quarters(HQ). Ensure invoices have pass through charges to customers.
- Verifies sales and AP with HQ Accounting mid and end of month.
- Prepare sales invoice for revenue; ensuring accurate coding to capture all fees and charges.
- Audit and verify general ledger.
- Audit income statements for accuracy, assisting General Manager with financial information.
- Prepare journal entries for accounting for reclassification of revenue and AP, including payroll.
- Maintain AR report.
- Prepare management reports, including invoicing summary and performance reports.
- Maintain and balance petty cash at the facility.
- Maintain time keeping system and reports. Process weekly time reports and audit weekly payroll.
- Maintain employee attendance and Paid Time Off (PTO) records.
- Administer worker's compensation reporting.
- Maintain OSHA reporting records for the facility.
- May assist in or provide employee compliance training.
- Prepare all new hire documents following established company procedures.
- Establish and maintain personnel records following company confidentiality standards.
- Schedule the orientation of new employees.
- Administer benefits orientation for new hires and open enrollment for warehouse employees.
- Process electronic transactions for employee leaves of absence.
- Accurate and timely reporting for all financials and Metric Tracking.
- Participate in the APL Logistics Continuous Improvement (ACI) Model for operational efficiency to improve business process, increase proficiency and increase efficiency through waste elimination.
- Position requires the incumbent's performance to meet and occasionally exceed standards as set by the company for safety, quality, productivity and customer services.
QUALIFICATIONS
Qualifications:
- High School diploma or equivalent required
- 1-2 years of experience in one or more of the following areas: General accounting experience including AR and revenue/expense accruals; HR processing of employee transactions such as payroll, benefit enrollments, etc.
- Familiar with MS Office and database management
- Good filing and organizational skills
- Proficient in data entry and 10 key calculator
- Good math skills
- ADP, e-time, Kronos software experience
- Solid command of English, both written and verbal
- Ability to adhere to confidential guidelines
- Attention to detail
- Strong customer service focus
- Must act in a professional manner and be a team player
- College Coursework preferred
- Spreadsheet skills preferred
- Spanish speaking a plus
- Teamwork - showing a commitment to teamwork and collaboration
- Respect - extending dignity and respect to all people
- Integrity - fostering trust and a positive work environment
- Innovation - bringing creativity to the workplace
- Customer Focus - achieving Company, department, and personal goals through a strong customer focus
Candidates are eligible for the following benefits:
• PTO
• 6 days sick time
• 8 paid holidays
• 1 paid "Personal Holiday"
• Company Bonus Plan
• 401(K) SAVE Plan
• Annual Fixed Contribution
• Medical, Dental, Vision, and Life & Disability coverage
• Voluntary Benefits
• Accident/Critical Illness/Hospital Indemnity Benefits
• Tuition reimbursement and student loan assistance
• Employee Assistance Program (EAP)
• Health Savings Account (HSA) with employer funding and wellness incentives
• Flexible Spending Account (FSA)
• Employee Referral Program To view full details and how to apply, please login or create a Job Seeker account
