at Northwestern University in Chicago, Illinois, United States
Job Description
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Job ID50649
LocationChicago, Illinois
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Department: MED-Basic Science Admin
Salary/Grade: NEX/11
Job Summary:
An Assistant Research Administrator for the Basic Sciences Administration (BSA) completes clerical and administrative tasks in support of BSA's sponsored programs and research missions. This may include coordinating pre-award and/or post award processes, completing internal or external forms for any/all portions (including budget) of a proposal or award, collecting, distributing and/or archiving proposal and award related documents, and using spreadsheets to calculate budgets and track data and/or data analysis.
BSA supports the Departments of Biochemistry and Molecular Biosciences, Cellular and Developmental Biology, Microbiology and Immunology, Pharmacology, and Physiology, as well as Center for Genetic Medicine, and the Simpson Querrey Institute for Epigenetics. The BSA Research Administration Team manages pre- and post-award administration including approvals of procurement and expense reports, proposal development, award setup and management, budget preparation, compliance, effort reporting, fiscal management, and financial reporting and projections.
Specific Responsibilities:
Complexity
Typically assists with research projects such as:
Single Principal Investigator (PI) basic proposals, grants and/or contracts
Components of multi-PI or multi-unit proposals, grants and/or contracts
NIH R01-approximately $250K/yr. over 5 yrs.
NIH R21-approximately $150K/yr. over 2 yrs.
Foundation grants.
NSF grants.
Pre-Award
Completes pre-award administration of grant and/or contract activities.
Prepares proposals.
Obtains approvals.
Develops straightforward budgets using spreadsheets.
Updates biosketches and other support.
Formats and uploads files to electronic platforms.
Collects and/or distributes information both internally and/or externally to/from faculty, staff, students, etc.
Tracks proposal due dates and follows up/coordinates proposal routing as needed.
Post-Award
Completes routine post-award administration of grant and/or contract activities.
Processes purchase orders and cost transfers.
Reconciles budget statements.
Tracks expenses via spreadsheets.
Monitors project balances and end dates.
Coordinates core resource account set-up and maintenance.
Provides data needed for the preparation of interim and final financial and technical progress reports.
Processes account close-out activities.
Financial
Completes day-to-day financial transactional activities for grants and/or contracts (obtaining approvals as necessary).
Completes day-to-day financial transactional activities for department (obtaining approvals as necessary).
Updates spreadsheets.
Processes travel reimbursements.
Assigns P-card expenses.
Transfers expenses.
Purchases lab and/or office equipment and/or supplies, etc.
Monitors sponsored and non-sponsored budgets.
Ensures timely payment of invoices.
Reconciles accounts.
Provides financial data, analysis and/or reports for inclusion within grant, contract and/or department budget.
Human Resources
Processes paperwork associated with hiring and termination of employees.
Compliance
Tracks, updates, processes, and submits required forms and/or reports related to compliance.
Learns about compliance related issues and activities.
Performs other duties as assigned.
Minimum Qualifications:
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
Minimum Competencies: (Skills, knowledge, and abilities)
Organization, time management, detail oriented
Target hiring range for this position will be between $19.89 to $27.97 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
