Grants and Contracts Supervisor - JR24896-3800

at University of Chicago in Chicago, Illinois, United States

Job Description

• Manages all pre and post award activities for the assigned cohort of faculty within the designated Department.
  
• Oversees the work of a group of Grants & Contracts Administrators and trains them in the fundamentals of pre- and post-award account management, including supporting grant submission, developing financial projections, and providing support for purchasing and reimbursement.
  
• Oversees hiring, mentoring, and training new team member to shape and deliver on ambitious goals associated with the growing number of grants and contracts within the department.
  
• Manages employees by establishing annual performance goals, allocating resources, and assessing annual performance.
  
• Develops training materials and standard operating procedures that can be used and shared within the team.
  
• Serves as the back up to the Grants & Contracts Manager, supervising staff and serving as a leader within the Local Business Center.
  
• Provides oversight of faculty research accounts including providing updated projections.
  
• Manages the development and initiation of research grants, contracts, and data use agreements.
  
• Work with faculty and staff to identify, prepare, and submit proposals to federal and private sources.
  
• Serves as the primary pre-award contact for administrators outside of the department.
  
• Creates effective channels of communication within the team, and with faculty, to ensure there is appropriate coordination and record keeping to support the day- to -day operations within the Local Business Center.
  
• Troubleshoots complex service/support problems for all levels of staff/management.
  
• Proactively identify solutions to create greater efficiencies.
  
• Ensures compliance with federal and University guidelines.
  
• Responsible for non-sponsored award accounting functions.
  
• Responsible for the timely submission of required annual reports and continuation applications.
  
• Works closely with post-award account administrators to ensure that award activities and spending adheres to award terms and conditions.
  
• Attends institutional meetings that focus on grants management and establish and maintain appropriate working relationships internally and externally.
  
• Supervises employees that provides specialized support for the research enterprise within a department or unit, including pre- and/or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.
  
• Monitors industry trends and remains current with agency and regulatory changes. Plans for department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
  
• Performs other related work as needed.
  

• Bachelor's degree or MBA.
  

• Knowledge of accounting and mathematical aptitude.
  
• Knowledge of federal and non-federal grants & contracts administration, including effective budgeting, submission requirements, reporting and administration.
  
• Experience with grants & contracts management systems and reporting.
  

• Strong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel).
  

• Demonstrated leadership skills and mastery in effectively managing staff and operations.
  
• Strong financial, analytical, and organizational skills.
  
• Exceptional oral and written communication skills; comfortable with a consultative approach to interacting with employees and faculty.
  
• Exceptional attention to detail and organizational skills.
  
• Time management skills.
  
• Demonstrated administrative skills.
  
• Ability to be flexible and adaptable to changes in workflow and procedures.
  
• Ability to analyze, interpret and implement University policy and procedures and sponsor guidelines and regulations.
  
• Ability to keep abreast of NIH and NSF policy updates and implement changes accordingly.
  
• Ability to multitask and manage multiple projects with deadlines in client-service environment.
  
• Ability to work closely with leaders across the PSD and University.
  
• Ability to work under pressure and help others effectively manage multiple tasks and deadlines.
  
• Strategic thinking; demonstrated resourcefulness, pro-active problem-solver, and critical thinker.
  
• Ability to maintain strict confidentiality, including handling salary information and employee issues with absolute discretion.
  
• Diplomatic and customer service-based approach to interacting with colleagues and others.
  
• Excellent interpersonal skills and ability to interact/communicate professionally with clarity, tact and courtesy with staff, faculty, students, and others in the division and the University.
  
• Work effectively as a part of a team.
  
• Exercise independent judgement, and work under limited guidance due to previous experience/breadth and depth of knowledge of administrative processes.
  
• Work independently on complex or high impact assignments which require the regular use of creativity and understanding of operational impact.
  

• This position is eligible for a partially remote work schedule.
  

• Resume (required)
  
• Cover Letter (required)
  
• References (preferred)