at Northwestern University in Chicago, Illinois, United States
Job Description
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Job ID50483
LocationChicago, Illinois
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Department: MED-Gastroenterology
Salary/Grade: EXS/8
Job Summary:
Reporting to a senior administrative position, provides leadership in reviewing & recommending management policies & procedures designed to enhance research and/or clinical operations.Ensures the effective, compliant, & efficient implementation and management of all operations, finance, reporting & research functions in support of the business area's mission & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost.
Specific Responsibilities:
Work Complexity:
EE uses judgment & an extensive amount of experience to adapt an advanced knowledge of skills, methods, practices, policies & procedures & a moderate degree of innovation, analysis, & reasoning to plan & prioritize work that is primarily project oriented & involves some extremely difficult problems &/or decisions.
EE interprets policy.
Budget & Financial:
Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues.
Typically involved in the budget management of numerous research grants.
Responsible for payroll, purchasing, travel & entertainment (T&E) transactions & requesting new chartstrings using NU protocol.
Prepares faculty salary recovery & summer salary.
Creates & monitor recharge centers.
Oversees prompt payment of invoices & related research of errors.
Monitors open encumbrances & deficit chartstrings.
Level II approver in NUFS.
School level approver in HRIS.
Routinely reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Responsible to stop an expense that is inappropriate or against deficit chartstring.
Negotiates with vendors for purchases & leases.
Clinical Services:
Reviews service provided with goals & objectives & patient satisfaction surveys & identifies improvement opportunities; works with leadership to create new procedures & practices.
Creates & maintains programs to review and analyze clinical performance at the faculty member, division, and departmental levels.
Identifies and assists with acquiring appropriate space for the department to develop and expand clinical operations.
Facilities & Safety:
Monitors area facilities conditions & directs requests to Facilities Management using FAMIS.
Maintains key database & security.
Works with management to assign staff &/or faculty space including appropriate FM refresh/renovation & furniture purchase.
Coordinates set up of furniture, data, phone lines, &/or renovations.
Brings requests for building & space improvements to attention of management.
Completes appropriate section of annual SIMS survey following NU protocol.
Manages the development & communication of department safety plan.
Monitors research lab compliance & respond to Risk Management reports.
Ensures communication with Principal Investigators (PIs) regarding ISIS participation.
Faculty Support:
Manages administration of faculty recruitment including ads, candidate communication, interview & visit, HRIS paperwork & orientation.
Oversees the preparation of Promotion & Tenure cases.
Interprets & applies policy & procedure.
Oversees colloquium & seminar coordination, faculty travel planning.Ensures faculty completion of annual Conflict of Interest Survey.
Grants & Contracts:
Oversees &/or completes pre- & post-award research administration.
Utilizes established systems (effort reporting, direct cost charging/SDA, & financial reporting) to ensure compliance with all applicable regulations.
Interacts with Principal Investigators (PIs) I to build relationships, transfer knowledge & advise on research policies & procedures.
Oversees payroll for research appointments.
Ensures faculty completion of effort certification.
Provides appropriate training for staff & PIs.
Human Resources:
Manages implementation of human resource programs, policies, procedures & talent management lifecycle & related mentoring & training.
Posts positions to eRecruit, leads the recruitment & selection process.
Manages area/unit structure & prioritizes & distributes staff workload.
Oversees Performance Excellence plan for each employee & prepares annual review.
Manages performance problems, administers leaves, approves timesheets & oversees completion of annual staff Conflict of Interest survey.
Recommends complex HR solutions & implements decisions.
Institutes departmental policy &... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
