CLERK IV - Public Safety Administration

at City of Chicago in Chicago, Illinois, United States

Job Description

Description:

BID/JOB ANNOUNCEMENT

Clerk IV

Public Safety Administration

Division of Payroll

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $48,960 annually

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm CDT on 07/26/2024

Under general supervision, supervises employees engaged in the performance of routine clerical duties and/or performs clerical duties of a complex nature; and performs related duties as required.

ESSENTIAL DUTIES

· Plans, assigns, supervises, and inspects the work of subordinate personnel engaged in the performance of outline clerical activities.

· Oversees the filing, storage, and maintenance of departmental files.

· Coordinates and monitors the processing of various forms and documents including applications, requisitions, vouchers, payroll and/or interlibrary loan requests.

· Coordinates and prioritizes workflow.

· Supervises the ordering, storage and distribution of supplies and equipment; supervises staff engaged in reviewing benefit forms to ensure accuracy, completeness, authenticity, and employee eligibility.

· Reviews request for information from departmental records and processes requests in accordance with departmental regulations

· Trains and instructs employees in clerical operations and departmental rules, regulations, and policies.

· Supervises the maintenance of accounts of transactions for currency or checks received.

· Reviews and evaluates employees’ work performance.

· Prepares a variety of statistical, operating and performance reports.

· Codes and prepares input and output data for computer-based systems.

· Reviews daily postings to a variety of accounts, books ledgers and registers

· Verifies the posting of payments for such items as permits, warrants and license applications.

· Responds to atypical or unique benefit inquiries from employees, hospital representatives and other providers.

· Interviews patients to collect and assess information about their medical and financial status.

· Instructs patients on health facility services, procedures, and payment policies.

· Collects patient fees and maintains records and accounts of transactions.

Additional duties may be required for this position.

Location: 3510 S Michigan

Days: Monday – Friday

Hours: 8:30 am – 4:30 pm

THIS POSITION IS IN THE CAREER SERVICE

Qualifications:

Two years of progressively responsible clerical experience, or an equivalent combination of training and experience.

Preference will be given to candidates possessing the following:

+ Experience working in a large government department

+ Previous work experience with Oracle and Business Objects

SELECTION REQUIREMENTS

This position requires applicants to successfully PASS a written test and/or skills assessment test IN ORDER TO BE interviewed. The cut score of the test is subject to change based on standard statistical analysis of test results. The interviewed Bidders who possess the qualifications best suited to fulfill the responsibilities of the position will be selected by SENIORITY order and according to the CBA rules. The interviewed NON-Bidders who possess the qualifications best suited to fulfill the responsibilities of the position will be selected.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here. (https://www.chicago.gov/city/en/depts/dhr/provdrs/emp.html)

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor