Accounts Receivable/Billing Administrator

at Applied Research Associates, Inc. in Champaign, Illinois, United States

Job Description

Description

Applied Research Associate’s (ARA) Corporate Accounting department is seeking a passionate and driven Accounts Receivable/Billing Administrator who is committed to excellence and continuous improvement. Our Accounts Receivable team serves the dedicated employees and leaders who have made ARA the success it is today. ARA is an employee-owned company whose mission is to solve problems of global importance.

+ What you’ll do as a Billing Administrator

+ Ensures customer payment terms are correct and monitors aging of invoices; making collection calls as necessary

+ Works closely with the billing team, internal stakeholders and customers on collections

+ Prepare monthly A/R report

+ Maintains files, update and track collections status and comments

+ Generates billing for Fixed Price, Time & Materials and Cost Plus Fee contracts

+ Reconciles billing to monthly project summaries to ensure billing accuracy and completeness

+ Coordinate billing review and approval with program manager and billing supervisor

+ Pulls support data for billing

+ Submits customer billing through customer portals for your own projects and others on the team

+ Ensures processes adhere to company procedures and deadlines with accurate and timely results

+ Collaborates with the billing team on group projects as needed

+ Performs additional duties or special projects as needed

+ Billing Administrator Requirements

+ Four to five years of accounting experience or at least two years of accounting/business administration college credit hours

+ High School Diploma

+ Proficiency in Excel

+ Strong oral and written communication skills necessary to interact diplomatically and tactfully with all levels of internal and external customers with the highest level of professionalism

+ Demonstrated attention to detail

+ Professional, reliable, willing to learn and take initiative

+ Ability to handle multiple tasks and meet deadlines

+ Billing Administrator Preferences

+ Bachelor’s degree in accounting or a related field

+ Prior work experience in a government contracting environment, billing cost reimbursable contracts, time and materials and fixed price

+ Deltek Costpoint billing experience

+ Experience with State Department of Transportation, Federal Highways, and Department of Defense contracts

+ Experience using Wide Area Workflow for government billing

+ Prior experience working collections and communicating with customers

HYBRID WORK NOTICE: This position is available for hybrid work consideration at any of our division offices in Albuquerque, NM or Champaign, IL. Preference will be given to those near these ARA offices.

Applied Research Associates, Inc. Company Information:

Applied Research Associates, Inc. is a 100% employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. We invite you to visit our website (https://www.ara.com/) to learn more about who we are (https://www.ara.com/who-we-are/) , what we do (https://www.ara.com/what-we-do/) , the excellent careers (https://www.ara.com/careers/) and benefits (https://www.ara.com/benefits/) we offer and explore some of our featured offices (https://www.ara.com/featured-offices/) .

Qualifications

Behaviors

Preferred

+ Dedicated: Devoted to a task or purpose with loyalty or integrity

+ Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

+ Team Player: Works well as a member of a group

Motivations

Preferred

+ Goal Completion: Inspired to perform well by the completion of tasks

+ Self-Starter: Inspired to perform without outside help

+ Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work

+ Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Experience

Required

+ 4-5 years: Accounting and relevant experience

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35©