Campus Postal and Printing Services Assistant

at North Central College, IL in Naperville, Illinois, United States

Job Description

Employment Status: Staff

Description of Key Responsibility:

1. Conduct the campus wide daily pick-up and delivery of postage and packages, utilizing a Campus vehicle, driving frequently.

2. Process routine/daily, incoming/outgoing mail. Sort mail received, determine weight of each piece and operate postage meter to affix proper postage. When appropriate, prepare mail to be sent under special conditions, such as registered and certified mail. Record value of postage used by various organizational units. Package and deliver to Post Office.

3. Process and presort all special mailings, including bulk mail. Complete the appropriate United States Postal Service ( USPS ) forms, including computation of postage which is dependent on size, weight and automation-compatibility. For bulk mail that has not been printed with a permit, imprint (indicia), operate postage meter to affix proper postage. Package, including attachment of form, and deliver mail to Post Office.

4. Prepare packages and documents which are to be shipped via alternate delivery services, such as UPS , Federal Express, etc. Complete appropriate forms, including determining charges, and preparing items for pick up.

5. Maintain accurate records for charging back mailing and alternate delivery service costs to departments and other organizational units. Periodically compile and verify these charges and forward this information to the Business Office.

6. Periodically see that postage meters are replenished with credits; obtain credits from USPS for errors made on postage meters and for prepaid return envelopes on which the sender has affixed a stamp.

7. Runs high volume copy machines and performs binding and finishing work.

8. Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems.

9. Calculates charges for jobs performed and maintains some billing logs.

10. May perform filing duties in conjunction with specific customer requests.

11. Delivers completed jobs to pre-determined customer locations.

12. Maintains daily meter and service logs.

13. Answers customer questions regarding status or feasibility of job requests.

14. Ensures upkeep of convenience copier areas by keeping neat and well stocked.

15. Performs duties related to the shipping of materials.

16. Performs filing duties, which may include ‘purging’ and archiving old documents.

17. Performs other duties as assigned.

Assist in the Print Shop.

+ Support the College’s mission, vision and values, and contribute to the advancement of the College’s Strategic Plan.

+ Demonstrate a strong commitment to continuous quality improvement.

+ Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College. Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.

Education/Training:

A high school diploma is required.

Experience:

A minimum of two years’ experience in a computerized office environment, especially word-processing, database management and spreadsheets, particularly where detailed recording and compilation of data is preferred. Experience working with postal regulations would be extremely helpful.

Licenses or Certifications:

Valid driver’s license and acceptable driving record is required.

Position Summary:

To assist the Campus Postal and Print Services Supervisor in ensuring that incoming and outgoing mail, both routine and bulk, are efficiently processed on a daily basis. Support the campus through the processing of large volume of copy jobs of College materials such as copies, binding, laminating and poster making.