at Northwestern University in Evanston, Illinois, United States
Job Description
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Job ID50624
LocationEvanston, Illinois
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Department: Acctg Svcs Res & Spon Prog
Salary/Grade: EXS/5
Job Summary:
The Office of Accounting Services for Research and Sponsored Programs (ASRSP) helps university researchers with financial reporting, invoicing, collecting revenue, coordinating audits, and processing transactions related to their sponsored projects. Reporting to the Assistant Director of Cash, the Accounting Coordinator
Supports grant and contract cash management function in ASRSP in coordination with central offices such as Sponsored Research, Accounting Services, Purchasing, external payees & payors, and campus schools/departments Reviews and processes a portfolio of receivable activity for sponsored awards comprised primarily of standard and routine work. Determines when complex issues need to be escalated. Provides transactional oversight. Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations (as applicable). Represents &/or guides business area on internal &/or external financial affairs by exchanging information.
Specific Responsibilities:
Analysis, Statements & Reporting:
Creates daily, monthly &/or annual analysis & reports regarding cash application and aging, sponsored accounts, funds, expense &/or revenue allocation, etc.
Assists with monthly/quarterly/annual journal entries, reports and statements
Provides support for annual audit work papers
Transactions:
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Prepares & delivers bank deposits.
Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
Controls account availability for all chart strings.
Provides support for internal audit requests.
Grants &/or Awards:
Provides assistance regarding grant financial administration such as preparing financial receivable information for grant financial reporting
Completes post award accounting.
Sets-up vendors for sub-contractors &/or start-up research organizations
Assists with modifying grant budgets.
Reviews, forecasts, and assess grants performance via burn rates.
Assist with closeouts for grants and eliminate open AR balances.
Processes subcontract payments according to rules & regulations of granting agencies.
Reconciles subcontract payments.
Corrects cash postings for various accounts.
Administration:
Processes & presents data & information through the application of database, graphic & spreadsheet software.
Obtains data by downloading from enterprise system; develops and runs queries.
Performs general office support activities.
Performs other duties as assigned.
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
1 year financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent computer skills including proficiency in the use of spreadsheet, database, and word processing software.
Familiarity with financial reporting.
Target hiring range for this position will be between $51,346-$64,473 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
