at Heidrick & Struggles, Inc in Chicago, Illinois, United States
Job Description
Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.®Additional information on the firm can be found at www.heidrick.com.
Job Description:
Procure-to-Pay: Travel and Expense Analyst
Who We Are:
Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.®
Additional information on the firm can be found at www.heidrick.com.
The Role:
Location: Chicago, Illinois
Reports to: Manager, Procurement and Accounts Payable
The Procure-to-Pay : Travel & Expense Analyst acts as the key liaison between key travel suppliers (i.e. travel agencies, airlines, black car services, etc.) and is responsible for administration, standardization, and performance management of all components of Corporate Travel & Expense (T&E) and Corporate Card programs, including issuance and management of all corporate cards, reporting, reconciliation and validation of reports to AMEX payments.
Responsibilities:
- Daily management of all aspects of the Corporate Travel & Expense (T&E) and Corporate Card programs including reconciliation, reporting and analysis
- Managing Corporate Card and Travel Programs vendors to ensure service levels maintained and reporting requirements met
- Resolution of problems by clarifying issues, researching answers and/or alternative solutions, and escalating unresolved items to management. Identifying areas for improvement.
- Working collaboratively with the cardholder population and Accounts Payable (AP) team to increase effective and efficient usage of the Corporate Card offerings.
- Delivering Concur training and provide guidance to employees with issues/questions .
- Overseeing T&E and P-Card expense reporting required by policy, reporting variances to program, department and employee/client managers.
- Monitoring T&E policy compliance, approval verification and quality control review through third-party T&E auditing software.
- Provide analysis, audit, and reporting support for Corporate T&E and Corporate Cards.
- Ad-hoc reporting for month-end close.
- Other duties as assigned.
Required Qualifications:
- Associate or bachelor's degree or equivalent experience.
- 3+ years of experience in Travel & Expense SAP Concur, accounts payable, accounting or administrative support.
- Knowledge of Microsoft Office (Word/Excel/PowerPoint) required. Intermediate Excel skills.
- Strong high-touch customer service and collaboration with internal customers.
- Excellent organizational and time-management skills and high attention to detail.
- Knowledge/Experience of P2P process. business travel and expense.
- Track record of excellent verbal and written communication skills
Preferred Qualifications:
- Degree in Accounting or Finance
- Fluency with SAP Concur, Oversight and PeopleSoft
Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.
Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional.
