Executive Administrative Assistant

at Aston Carter in Milan, Illinois, United States

Job Description

Description:

+ Assist executive leadership with scheduling, travel arrangements, and coordination of meetings and events.

+ Prepare and manage correspondence: Draft, proofread, and edit communications on behalf of executives, ensuring accuracy and professionalism.

+ Organize and manage schedules, proactively addressing conflicts and ensuring timely completion of tasks.

+ Serve as a primary point of contact between executives and internal/external stakeholders, demonstrating professionalism and discretion.

+ Facilitate Expense Management on behalf of the Executive.

+ Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.

+ Maintain various contracts and agreements, ensuring they are up-to-date and properly filed.

+ Assist with various projects, research, and initiatives as assigned by executive leadership.

Additional Skills & Qualifications:

Qualifications:

+ Associate’s Degree in Business Administration, Communications, or a related field.

+ Proven experience as an Executive Administrative Assistant or similar role

+ Proficient in Microsoft Office Suite.

Soft Skills:

+ Exceptional organizational and multitasking skills.

+ Excellent communication and interpersonal abilities

+ Demonstrated ability to handle confidential information with discretion.

+ High level of professionalism and attention to detail.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.