Program & Events Coordinator - 1025654-6689

at University of Illinois in Urbana, Illinois, United States

Job Description

• Program management
  • Recruit and supervise students as Supply Chain Management (SCM) major program representatives.
  • Plan and facilitate the SCM Seminar for recruiting prospective students.
  • Manage annual SCM program budget.
  • Regularly meet with enrolled and potential students to discuss the SCM program guidelines and specific course requirements to ensure successful outcomes in a timely manner for program completion.
  • Build and launch co-curricular program initiatives.
  • Lead domestic and international immersion experiences in SCM Program.
  • Schedule annual SCM meetings and networking events, such as CAP Advisory Board meeting, Industry Day, SCM Seminars, and Annual Case Competition.
  • Arrange corporate site visits with affiliates to enhance the student experience.
  • Act as liaison with Advancement and Corporate Relations from Gies College of Business and the Directors to manage relationships with corporate affiliates, program donors, and alumni engagement.
• Events & Travel Coordination • Develop, implement, and manage department-wide events and meetings. • Assist faculty with development of research-based conference programming. • Coordinate cultural/social engagement activities for Ph.D. program students and affiliates. • Schedule seminars and presentations for each concentration. • Work closely with faculty to plan and organize seminars and conferences including preparation of materials and logistics. • Provide in-person support on the day of proseminars and events. • Arrange catering as necessary. • Assist in preparing and managing agendas and future follow up. • Provide presentation creation and support. • Process travel and purchasing expenses via P- & T-Card as necessary.
• Administrative
  • Act as the departmental liaison with MarComm, manage relationships between the department, specializations, and constituents.
  • Assist Department Head with departmental wide communications.
  • Provide administrative support for area initiatives as needed.
  • Assume additional appropriate related duties to enhance the mission of the unit.

• Comprehensive knowledge of general event coordination and management.
• Ability to exercise professional judgment and to help ensure the Department's compliance with State, University, Campus, College, and Department policies and procedures.
• Knowledge and familiarity with the Microsoft Office suite of applications.
• Excellent organizational skills.
• Interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships.
• Ability to handle multiple tasks simultaneously and meet deadlines with accuracy.