at Insight Global, LLC in Chicago, Illinois, United States
Job Description
Job Description
The Executive Assistant is responsible for various administrative functions in the support of Executive level employees including visitor reception, calendar management, produce and edit communications, manage travel arrangements, support expense reporting, and other tasks as needed to support office operations.
Typical Functions:
Manage Executive Calendars Complete and Manage Expense reports Day to day administrative support: organize files, prepare documents, schedule appointments, and support staff. Manage booking business travel reservations. Ability to create and edit professional PowerPoint presentations. Proficiency with MS Word and PowerPoint a must. Ability to proofread and assist with the editing and finalizing outgoing materials and proposals. Assist with writing, organizing, and maintaining project fact sheets, staff resumes, and active project spreadsheets for ongoing use. Assist with the planning and setup for various company events, Maintain polite and professional communication. Monitoring office supplies, Other office support responsibilities, as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .
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Skills and Requirements
High School Diploma/GED
5 year+ experience in executive assistant onsite role Experience supporting and interacting with C-suite level Experience filing and organizing mail Experience with MS Office. Intermediate level skill in Microsoft Excel Data entry experience Organized and good communication Bachelors Degree Experience working with timekeeping systems Knowledge or experience in the design and construction industry nullWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.
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