Administrative Assistant

at Trinity Health in Berwyn, Illinois, United States

Job Description

Employment Type:

Full time

Shift:

Day Shift

Description:

At Loyola, we know you’re more than your job. We see you and all your potential. That’s why we invest in our people. Flexible scheduling, tuition reimbursement and day one benefits… at Loyola, what’s important to you, is important to us. Join our family.

- Benefits from Day One

- Daily Pay

- Career Development

- Tuition Reimbursement

- On Site Fitness Center (Gottlieb Memorial Hospital & LUMC)

- Referral Rewards

The Administrative Secretary performs a variety of secretarial duties to support the supervisor by relieving them of clerical and routine administrative responsibilities, ensuring the efficient and effective operation of the office. This role requires setting priorities under the direction of the supervisor and typically supports the Emergency Department (ED) leadership team, including the manager, Team Leads, Trauma Coordinator, Clinical Nurse Leader (CNL), and EMS/EDAP Coordinator.

Key Responsibilities:

+ Manage incoming and outgoing telephone communications related to staffing, ensuring accurate and efficient departmental communication.

+ Maintain and oversee activities related to the accurate and efficient use of Kronos, the timekeeping system.

+ Conduct clerical duties related to staffing to ensure accurate and up-to-date staffing on the unit, utilizing the Teams needs list and staff communication tools.

+ Perform clerical activities related to productive and non-productive hours within the department.

+ Input Kronos hours for staff education and meetings.

+ Maintain logs for sick calls and missed weekends for staff.

+ Conduct data entry activities to ensure the accurate and efficient workflow of the department.

Qualifications:

+ Proven experience in a secretarial or administrative role, preferably in a healthcare setting.

+ Proficiency in using timekeeping systems like Kronos.

+ Excellent organizational and communication skills.

+ Ability to prioritize tasks and manage time effectively.

+ Strong attention to detail and accuracy in data entry and record-keeping.

+ Ability to work collaboratively with the ED leadership team and other staff members.

This position is crucial for maintaining the smooth operation of the office and supporting the ED leadership team in delivering high-quality care.

Position Requirements:

Minimum Education:

Required: High School Diploma

Preferred: Associate degree

Minimum Experience:

Required: 3-5 years of previous job-related experience

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran