Accounts Payable Coordinator - Part-Time

at Elmhurst College in Elmhurst, Illinois, United States

Job Description

Posting Text
Posting Number 
 S00567P
Position Status 
 Non-Exempt
Reporting Relationship(s) 
 Accounting Manager
Supervisory Relationships
Job Summary 
 Under the supervision of the Accounting Manager, the Accounts Payable Coordinator administers the centralized accounts payable function, which currently renders an average of $3 million in payments to vendors, employees, and students per month. Ensures accounts payable are appropriately supported, approved, coded and in compliance with policies and regulations. The Accounts Payable Coordinator ensures processing is timely and accurate, and resolves vendor inquiries and requests satisfactorily.
Salary Grade
Essential Functions 
 Identifies departmental purchaser and routes invoices for review and approval.
Receives approved invoices, check requests, and travel reimbursement requests; reviews for approval signature, supporting documentation, and proper general ledger account numbers.
Ensures that expenditures are consistent with University polices and regulations.
Enters payable documents in the system on an accurate and timely basis.
Processes payment batches in compliance with due dates, ensuring that each batch balances to control totals.
Matches supporting documents with checks to be mailed, following distribution instructions.
Files documents to facilitate retrieval.
Responds to vendor and employee requests and inquiries on a timely basis.
Produces ad hoc system reporting as needed.
Performs new vendor set-ups. Obtains W-9 forms and flags independent contractors for 1099 reporting.
Identifies tasks for delegation to student workers and interns, providing training as needed.
Works cooperatively with others throughout the Office of Business and Finance.
Other Duties and Responsibilities 
 Demonstrates a strong commitment to continuous improvement.
Performs other duties as needed and assigned. Responsibilities, activities and duties are subject to change at any time with or without notice.
Minimum Qualifications 
 General working knowledge of accounts payable and/or accounting.
Proficient in Microsoft Office, particularly Excel and Word.
Solid organizational ability with great attention to detail.
High level of integrity.
Excellent communication skills, both written and verbal.
Preferred Qualifications 
 Prior accounts payable or office manager experience.
Proficiency with Ellucian Colleague or Banner a plus.
Working Conditions/Physical Requirements 
 Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move object. Occasional evening and weekend obligations.
Work Hours 
 This is a part-time position working approximately 20 hours per week.
Posting Date 
 06/17/2024
Closing Date
Open Until Filled 
 Yes
Special Instructions to Applicants 
 Elmhurst University is a leading four-year institution of higher education that seamlessly blends a liberal arts education and professional preparation to help students acquire knowledge and skills for enduring success. Founded in 1871, Elmhurst now offers more than 70 undergraduate programs of study, more than 20 graduate and certificate programs in flexible formats, and the Elmhurst Learning and Success Academy for young adults with differing abilities. Elmhurst University ranks among the top 10 best regional colleges and universities in the Midwest, according to U.S. News & World Report.

Recruiting and retaining a diverse workforce is a critical component of the University's mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an equal opportunity employer and prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.

Elmhurst College is an Equal Opportunity Employer. Elmhurst College prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.