at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Administrative Aide - UIC Law
Administrative Aide - UIC Law
Hiring Department: UIC JD Experiential Education
Location: Chicago, IL USA
Requisition ID: 1026403
Posting Close Date: July 24, 2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
Description:
Provide administrative support to the Directors and students working in the Department of Experiential Education, Trial Advocacy & Dispute Resolution, Moot Court, and Lawyering Skills Programs.
Duties & Responsibilities:
Financial Management: Order commodities to support the various programs using iBuy system or P-card. Coordinate and purchase travel expenses for student competitions, which includes registration, flights, hotel, and transportation. Purchase business meals and/or refreshments using the T-card. Maintain records of expenses involving a variety of accounts and keeps management informed of appropriateness of requested expenditures.
Logistical Support: Schedule, organize and provide logistics for, but not limited to, internal and external student competitions, special events, seminars, presentations and business meetings with outside entities or internal organization - order food, drinks, prepare attendance invitations, maintain RSVP notifications, coordinate travel arrangements, etc. Serve as a Chrome River delegate to create expense reports for staff and student reimbursement.
Administrative Support: Handle office tasks such as opening and closing files (electronic and physical), and creating, completing or formatting a range of documents in various electronic formats as requested, such as spreadsheets, fillable, .pfs forms, PowerPoint, etc. In consultation with faculty and staff, create and implement procedures for the programs and ensure procedures are followed in a consistent basis. Train students on office procedures. Work collaboratively with other administrative staff, faculty, and students to achieve common goals.
Other: Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required:
1. .High school graduation or equivalent
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
A, college course work in business, finance, accounting or a related field:
60 semester hours or an Associate's degree equals one (1) year (12 months)
90 semester hours equals two (2) years (24 months)
120 semester hours or a Bachelor's degree equals three (3) years (36 months)
Master's degree or higher equals four (4) years (48 months)
B. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
