GRANT ADMINISTRATOR

at Loyola University Of Chicago in Chicago, Illinois, United States

Job Description

Position Details

Position Details
Job Title 
 Grant Administrator - SPA
Position Number 
 8102012
Job Category 
 University Staff
Job Type 
 Full-Time
FLSA Status 
 Exempt
Campus 
 Chicago-Water Tower Campus
Department Name 
 SPONSORED PROGRAM ACCOUNTING
Location Code 
 SPONSORED PROGRAM ACCOUNTING (04005A)
Is this split and/or fully grant funded?  
 No
Duties and Responsibilities 
 Summary:

Working in an optional hybrid work environment (2 days per week in office and 3 days per week remote) and under general direction, the Grant Administrator is responsible for providing central-level post-award financial administrative support regarding grant and contract policies and procedures, compliance, and regulatory issues.

The Grant Administrator provides critical support to principal investigators and departmental administrators in an assigned portfolio in post-award financial administration, regarding grant and contract policies and procedures, compliance, and regulatory issues. The Grant Administrator reports directly to the Assistant Director of Sponsored Program Administration and Compliance and is responsible for providing support to department Management, Senior Grant Administrators and Accountants.

Duties & Responsibilities:

* Assist in providing post-award financial administrative support for sponsored projects in the assigned portfolio of awards to faculty and administrative personnel.
* Provide oversight on grant and contract expenditures, re-budgeting, cost-sharing, equipment justification, etc. to ensure costs are allowable, allocable and reasonable.
* Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned grants and contracts.
* Review and evaluate grant or contract agreements and preparation of financial account set-up requests in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance and other specific granting agencies' requirements.
* Prepare all required external reports according to agency guidelines on a timely and accurate basis for Director review and approval.
* Assist in the close out of assigned grants and contracts and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance.
* Daily processing and evaluation of salary and non-salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance.
* Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements.
* In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Assistant Director to enhance SPA's processes and procedures.
Minimum Education and/or Work Experience 
 A Bachelor's Degree in Accounting or Finance from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience. In-depth knowledge of Federal research compliance regulations, including OMB 2 CFR 200 is preferred.
Qualifications 
 Qualifications:

To perform this job successfully, an individual must be able to work independently, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience/Skills:

The Grant Administrator is an entry level position within the Sponsored Program Accounting and Administration operation. An Associate's or Bachelor's Degree in Accounting, Finance, Life Sciences or other related field from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience.

Individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures and guidelines.

To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package (Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems and use of supporting software programs. Knowledge of Lawson and WebFocus is preferred.

Individuals with either pre- or post-award... For full info follow application link.

Loyola University Chicago is an Equal Opportunity / Affirmative Action employer with a strong commitment to hiring for our mission and diversifying our faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.

Loyola University Chicago is an Equal Opportunity Employer.