at BioDerm, Inc. in Geneva, Illinois, United States
Job Description
Please take the required assessment: https://assessment.predictiveindex.com/JFT/26444913-2106-4909-bc1a-49ffc5d7c87a?type=candidateba
Summary
Must have intermediate Microsoft Excel skills and be comfortable with ERP and various computerized accounting systems. Experience in a Manufacturing Environment preferred. This role involves providing financial, administrative, and clerical support to the organization, largely through the processing, verifying, and reconciling of customer/supplier invoices. In addition, the candidate will prepare and post customer/supplier invoices and reconcile customer/supplier payments and assist the department with general accounting and reconciliation support.
Essential functions
Assemble, review, and verify invoices and check requests
Sort, code, and match invoices
Key and upload invoices into ERP Accounts Payable system
Set invoices up for payment based on terms
Track expenses and process expense reports
Prepare and perform weekly check ACH payments (and occasionally off cycle runs)
Reconcile accounts payable transactions
Monitor accounts to ensure payments are up to date
Research and resolve invoice discrepancies and issues
Maintain regular correspondence with vendors and respond to supplier inquiries
Assist in producing monthly reports
Assist with month end closing activities and annual audits
Prepare monthly AP reconciliations for review
Maintain confidentiality of organizational information
Accounts Receivable
Prepare, post, verify, and record customer payments and transactions related to accounts receivable
Create invoices according to company practices; submit invoices to customers
Maintain and update customer files, including name or address changes, mergers, or mailing attentions.
Drafts correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contact delinquent accountholders to request payment
Create reports regarding the current status of customer accounts as requested
Post daily customer deposits from physical checks, ACH payments, and other sources
Research customer discrepancies and past-due amounts
Manage bad debt/write off cycle
Reconcile Accounts Receivable transactions
Reconcile monthly accounts receivable and allowance accounts for review
Generate monthly billing statements based on the general ledger
Produce monthly reports as needed
Aid with internal projects as needed
Assist with month end closing activities and annual audit requests
Assist in reconciling revenue accounts and other accounts as needed
Provide expense reporting assistance (Expensify) and monthly downloads and balancing
Competencies
Bachelor's degree in Accounting preferred
Proficient in Microsoft Office Suite, as well as other accounting software programs, SAP by Design is a plus. Ability to quickly grasp and use specialized software
Excellent organizational skills and attention to detail
Excellent listening skills. Must be able to effectively communicate with vendors and customers. Good reading and writing skills in English
Skilled in mathematics, and data analysis
Ability to independently and quickly assess needs and determine appropriate action
The primary work environment is in the office area, hybrid remote work is available upon successful onboarding. The noise level in the work environment is low. The physical demands of this position are typical of office and light manufacturing environments
Travel required
0%
Additional eligibility requirements
Authorized to work in the Unites States
Work authorization/security clearance requirements
None
Affirmative Action/EEO statement
Bravida Medical is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
