Executive Assistant

at Jones Lang LaSalle in Chicago, Illinois, United States

Job Description

OVERVIEW

As Executive Assistant for senior JLL Work Dynamics leadership, you'll play a key role in the successful growth of our business. You will be supporting our Data Center Leadership Team and collaborating across the organization to provide phenomenal support. This critical role relies on precise execution, excellent communication and creative thinking to ensure the team has everything necessary to achieve the ambitious goals of the portfolio. If you consider yourself a proactive, organized and creative team-player, keep reading!

WHAT YOU'LL DO
Provide senior-level executive administrative support to multiple leaders
Schedule and manage calendars and complex travel arrangements across different time zones
Expense reconciliation and report management
Coordinate meetings, activities, and communications on behalf of the leaders
Support administrative teams across the organization on various projects
Plan team meetings and support event management while working closely with functional team leaders
Review and proof-read planning documents and presentations
Act as the main point of contact among executives, employees, clients and other external partners
Managing information flow in a timely and accurate manner
Special projects as assigned

WHAT WE NEED FROM YOU
At least 5 years of executive assistant experience supporting high-level executives, preferably in complex global organizations, or relevant other experience
Proven ability to handle confidential information discreetly in a diplomatic manner
Unflappable, flexible, and can overcome a learning curve quickly
Extremely strong communication skills on multiple platforms and mediums (email, text, in person, video calls, etc.)
Tech savvy and familiar working in MS Office operating systems, WebEx, Teams, and SharePoint
Bachelor's degree or equivalent experience preferred but not necessary
Location is flexible with willingness to support all US time zones
Position is hybrid with minor travel to support large events

JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.