at Northwestern University in Chicago, Illinois, United States
Job Description
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Job ID50471
LocationChicago, Illinois
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Department: Law Executive LLM
Salary/Grade: NEX/12
Job Summary:
Coordinates a broad variety of administrative processes & activities for the Tax Program, such as database, budget, & HR - maintenance & reporting; communications including website design; & management of supervisor(s) &/or dept's multiple calendars & events.Organizing all tax program related events from start to finish, including, orientation, speaker series, colloquium, graduation, alumni events, etc.) Develop and distribute program marketing materials. Serve as liaison for students and faculty as point of contact for the program. Reviews administrative work procedures, policies & operational methods; identifies & documents as applicable: Standard Operating Procedures (SOPs); best practices; appropriate filing & audit mechanisms; financial & performance metrics reporting; & regulatory & compliance systems. Monitors budget and monthly reconciliation, process all tax program and ELLM invoices and expenses.
Target hiring range for this position will be between $21.48 to $27.35 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Specific Responsibilities:
Documents & Databases
Based on analysis, research, &/or knowledge of subject matter, professional field &/or topic, prepares & compiles correspondence, reports, etc.
Creates &/or maintains complex spreadsheets &/or databases &/or reports, queries, charts, etc. based on supervisor's information objectives.
Website
Oversees creation, design & maintenance of website &/or blog content ensuring ease & practicality of use for targeted audience & objective.
Organizes information in ways that promotes & encourages use of site.
Gathers information regarding programs, events, etc.
Creates, writes, edits & posts articles, newsletters, program summaries, etc. to website.
Accounting
Administers budgets for awards &/or dept which may include approving purchases, reimbursements &/or orders.
Processes accounting transfers, appropriation & funding changes, deposits, & payroll.
Completes journal entries.
Creates & monitors budget statements.
Verifies that charges are accurate & posted to the appropriate account.
Reconciles accounts.
Resolves discrepancies &/or outstanding encumbrances.
Assists in balancing accounts at close of fiscal year.
Assists in preparation of annual budget.
Administer budgets &/or accounting balances for multiple awards.
Human Resources
Coordinates administration of all HR actions from hiring to termination.
Supports staff &/or academic searches.
Recommends & implements changes to administration of HR policy & procedures for unit/dept.
Coordination
Manages supervisor's &/or dept calendar.
Manages complex scheduling arrangements involving multiple parties & conferences, international travel, etc.
Sets-up & cancels meetings based on knowledge of subject & attendees.
Coordinates large scale &/or complex events.
Ensures that all logistics such as advertising, registration, speakers, international travel arrangements, venues, catering, technology, etc. have been completed.
Contacts
Represents the dept, program or project with various levels of personnel both internally & externally managing & facilitating confidential &/or critical information.
Responds to unanticipated & complex issues.
Student Services
Coordinates student recruitment & admissions process.
Reviews & prioritizes applications.
Refers students to appropriate resources.
Counsels students regarding alternatives for course requirements.
Participates in evaluation of program & curriculum planning.
Recommends & implements administrative & procedural changes.
Supervision
Coordinates work of receptionists, program assts, temporary/work-study students, secretaries, clerical assts, interns, etc.
Performs other duties as assigned.
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
A high school diploma or equivalent required.
5 years of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Advanced knowledge of word processing, spreadsheet, email, and database software programs is required.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
