at US Tech Solutions in North Chicago, Illinois, United States
Job Description
Schedule Type: Is this WFH Model (3:2) Work from home
Job Duties:
+ Calendar support, projects, expense reporting. Travel if needed offsite once a year but not constant.
+ Provides a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions.
+ In addition to a beautiful environment and a positive corporate employee culture, contingent staff are embraced as an integral part of their staffing to meet business objectives.
Key Responsibilities Include:
- Provides general administrative support. May provide back-up support to higher-level management as needed.
- Effectively monitors manager and team calendars, proactively solves conflicts.
- Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
- Interacts with high-level executives and manages confidential or business-sensitive information.
- May include some support for tracking budget expenditures.
- Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
- Orders business cards and stationery.
- Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office set-ups and onboarding.
- May train/coordinate work for new administrative assistants.
- Operates with general instruction and some supervision.
- Safeguard’s confidential information
Leadership and Interpersonal Skills:
- Fully understand assigned tasks and any associated expectations.
- Motivated – Self-Starter
- Ask for clarification as needed.
- Understand the deadlines and deliverables.
- Communicate any obstacles that prevent completion of any deadline.
- Provide status updates prior to any deadline.
- Be a good listener.
- Demonstrate strong Critical Thinking Skills
- Be Accountable and Responsible for actions/mistakes.
- Challenges the team to always do better.
- Prioritizes own work, balancing multiple requests for assistance.
- Establishes good working relationships with areas; builds rapport and trust with others.
Requirements
- Some college preferred.
- Some leadership or supervisory experience desired.
- Experience working in pharmaceutical company or CRO strongly preferred.
- 7+ years previous admin experience supporting executives.
- Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.
- “Make it happen” spirit & attitude as well as persistence.
- Adaptive learner that grasps information quickly, and adapts to changes that may happen daily.
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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