at Convergint Technologies LLC in Schaumburg, Illinois, United States
Job Description
Description
Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Executive Admin. Assistant to join our amazing culture. In this role, you will be provided a wide range of general administrative support to executives in the CDC home office location. Provides support and assistance to the entire CDC Senior Executive Team and National Safety Officer. May provide direction and coaching to less experienced Administrative Assistants and/or other office staff colleagues. As an Executive Admin. Assistant, you are a part of a dynamic team that allows you to grow as Convergint grows.
For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.
Who You Are
You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Executive Admin. Assistant.
Who We Are
With 20-years of proven growth and exceptional performance, our mission is to be our customer's best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.
What you'll do with "Our Training and Your Experience"
Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
Assists executives with wide range of general administrative duties. Handles more complex questions and concerns. Assists Senior Executive Team with projects and various duties.
Assists National Safety Officer in maintaining all contractor safety websites (e.g. ISNetwrold, PICS, PEC, DISA and NCMS). Complete standardized pre-qualifications for our various CTC locations as needed. Communicate monthly CTC/field colleague training. Capture monthly minutes during safety conference calls.
Completes projects and special assignments by determining priorities, managing time, and making adjustments to plans.
May arrange travel plans and meetings by developing itineraries and agendas, booking transportation or shuttle service, arranging lodging and/or meeting rooms, manage rooming lists, name badges and any other meeting accommodations. Provides ongoing support for senior level colleagues.
Prepares a variety of reports, analyzes data, creates job files, maintaining and updating organizational charts, identifies and recommends solutions.
Performs other office administrative duties including but not limited to managing CDC marketing give-a-way and apparel items, CDC related invoice management and payment, ordering office supplies and other supplies/services, and interface with Cedric Spring and "The Company Store". Handles all site maintenance issues (e.g. cleaning service, pest control, etc.) and office equipment maintenance.
Assist CTC marketing team with national conferences and trade shows including registrations and managing attendee lists, apparel procurement and delivery, name badge design and creation, and general communications and follow-up.
Maintain accident reporting including issuing driver deductible letters, verifying drug tests and cellphone records. Follow up with vehicle repairs with Enterprise Maintenance. Administer defensive driving course and completion follow up. Communications with insurance company (and insurance adjuster), driver, CTC management. Act as a "go-between" for other party's insurance, Convergint CTC's, Convergint insurance company and our internal legal team.
Responsible for all "Q-School" coordination between CTC's and the CDC executive team. This shall include schedule coordination,... For full info follow application link.
Convergint Technologies is an Equal Opportunity Employer who is committed to workforce diversity. Minorities/Females/Disabled/Veterans are encouraged to apply. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, sexual orientation, disability, or national origin. We offer a smoke-free and drug-free workplace.
Employment is contingent upon successful completion of background investigation and pre-employment drug screen.
All applications and resumes are held in confidence. Only candidates whose profiles closely match requirements will be contacted for an inverview.
