Human Resources Coordinator

at Hub International in Chicago, Illinois, United States

Job Description

ABOUT US

At HUB International , we are a team of entrepreneurs. We believe in protecting and supporting the aspirations of individuals, families, and businesses. We help our clients evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees to learn, grow, and make a difference. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence.

HUB is the 5th largest global insurance and employee benefits broker, providing a boundaryless array of business insurance, employee benefits, risk services, personal insurance, retirement, and private wealth management products and services. With over $5 billion in revenue and more than 17,000 employees in 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.

POSITION SUMMARY

The Corporate Human Resources Coordinator will provide support for corporate employees across Hub. The position is located in the Chicago Loop and will also remotely support employees across the US and Canada. This role reports to the Corporate Senior Manager, Human Resources.

KEY RESPONSIBILITIES

+ System updates and talent transactions – Maintain Corporate HR data using Workday. Follow through promptly on employee and leader requests and inquiries.

+ Provide onboarding and offboarding support: Coordinate and deliver new hire orientation, process I-9s and support new hires as they complete required steps.

+ Manage the Corporate HR Q&A inbox proactively. Collect, analyze and report out trends.

+ Coordinate employee referral program.

+ Work with Payroll to ensure accurate and timely processing.

+ Project support

+ Learning and Development support – Position will assist and lead a variety of learning initiatives with corporate employees including new hire orientation and specific modules of our manager and employee training curriculum.

+ Deliver New Hire Orientation and

+ Communication – In collaboration with team members and HR SME’s, create and deliver relevant content and educate managers and employees about key talent processes and initiatives. This includes updating and maintaining our intranet Seismic site for HR related topics.

+ Cross-HR collaboration – Work with field HR and corporate SME colleagues to deliver the best employee experience to our internal customers.

+ Talent and Organizational Development – Gain broader exposure by supporting the Talent and OD team on programming preparation, follow up, and associated tasks related to delivering organization wide training and OD initiatives.

+ Operational efficiency projects – Identify opportunities and assist the HR team by driving initiatives that improve efficiencies across a number of areas in HR.

+ Employee engagement – support and organize engagement activities on-site and work with the Associate HR Business Partner to plan events and manage Intern Program.

REQUIREMENTS

+ 1-2 years of experience maintaining data, administrative work, handling sensitive and confidential information, or HRIS system updates.

+ Professional maturity appropriate for maintaining confidentiality

+ Bachelor’s degree preferred (or commiserate experience) in HR, Business, Communications, or a related field.

+ Demonstrated proficiency in Excel, PowerPoint, and Workday (HRIS) are essential.

+ Detail oriented and organized when reviewing, consolidating, and manipulating employee data.

+ Ability to influence business decisions using data analysis and analytics.

+ Experience working in a fast-paced environment with constantly changing business needs and demands.

+ Ability to learn new systems and take initiative to grow skills to improve processes and productivity.

+ Success driving local/on-site community building and engagement initiatives.

JOIN OUR TEAM

Do you believe in the power of innovation, collaboration, and transformation? Do you thrive in a supportive and client focused work environment? Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization? When you join HUB, you will be part of a community of learners and doers focused on helping our leaders maximize the potential of their employees.

Department Human Resources

Required Experience: 1-2 years of relevant experience

Required Travel: Negligible

Required Education: Bachelor’s degree (4-year degree)

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran’s status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .

EEOAA Policy (https://hubinternational.jobs/eeo/)

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 or USRecruiting@hubinternational.com . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.