ADMINISTRATIVE ASST III - EXCLUDED

at City of Chicago in Chicago, Illinois, United States

Job Description

Description:

JOB ANNOUNCEMENT

Administrative Assistant III – EXCLUDED

Department of Human Resources

Diversity/Equal Employment Opportunity

Number of Positions : 1

(Additional vacancies possible pending budget approval)

Starting Salary: $51,180.00 (starting salary non-negotiable)

Applications for this position will be accepted until 11:59pm CDT on 07/31/2024 .

Under general supervision, provides high-level administrative and clerical support for the Diversity & Equal Employment Opportunity division.

ESSENTIAL DUTIES

+ Processes documentation for Reasonable Accommodation (RA) requests and communicates with employees regarding documents needed to complete their file for review

+ Creates, organizes, and maintains files for employees seeking RAs related to disability, pregnancy, childbirth, or related conditions

+ Enters and maintains data regarding reasonable accommodation requests into MS Teams database to track the status of requests

+ Enters and maintains data regarding complaints of discrimination, harassment, retaliation, or workplace violence into case management system

+ Maintains contact information and email distribution lists for stakeholders in City departments.

+ Assists with maintenance and distribution of equipment and supplies related to accommodations

+ Receives and reviews Equal Employment Opportunity (EEO) and Violence in the Workplace (VIW) documentation

+ Coordinates with departmental liaisons and employees to gather RA and VIW documentation

+ Updates and maintains databases to track the status of EEO, VIW, and RA matters

+ Prepares letters and other correspondence for both divisions

+ Compiles data to prepare programmatic and administrative reports

+ Edits and proofreads documents and reports

+ Prepares various work reports regarding work operations and staff activities

Additional duties may be required for this position.

Location: 121 N. La Salle Street

Days: Monday – Friday

Hours: 8:30 am – 4:30 pm

THIS POSITION IS IN THE CAREER SERVICE

Qualifications:

Three years of administrative or secretarial experience, or an equivalent combination of education, training and experience.

Preference will be given to candidates possessing the following :

· A bachelor’s degree

· Previous administrative/secretarial work experience

· Previous work experience maintaining calendars and scheduling/confirming appointments.

· Proficiency with Microsoft Office applications (Microsoft Excel, MS Teams, MS Word)

SELECTION REQUIREMENTS: This position requires invited applicants to complete a structured interview using a standard set of questions. In addition to the oral interview, candidates may be assessed for job-related skills with work samples, skills demonstrations, presentations, or other exercises related to the job. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here. (https://www.chicago.gov/city/en/depts/dhr/provdrs/emp.html)

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor