at University of Illinois in Urbana, Illinois, United States
Job Description
Building Operations Coordinator - Illini UnionIllini Union
Applications are now being accepted for Building Operations Coordinator - Illini Union at the University of Illinois at Urbana-Champaign.
As the community center of the University, the Illini Union draws together all members of the University with approximately 7,000 students, faculty, staff, and alumni guests daily. We are seeking individuals with diverse backgrounds who can help create and foster an inclusive community that strives toward this vision. This includes supporting the academic mission of the University by developing environments conducive to student learning and academic success, as well as respecting, appreciating, and advocating for the diverse campus community, and supporting the holistic development of all our students
Job Summary
Responsible for the supervision and administrative oversight of all Illini Union scheduled events, activities and the day-to-day building operations including the interpretation and enforcement of department and campus policies and procedures. The scope of responsibility includes but is not limited to Illini Union facilities, Main Quad, and Anniversary Plaza. Manages the emergency response protocols for the areas within the scope of responsibility.
Duties & Responsibilities
- Provides administrative oversight, supervision of facilities, and enforcement of Illini Union and Campus policies and procedures in the absence of management.
- Completes hourly rounds of the facility, Anniversary Plaza, and the Main Quad to ensure policy compliance, responds to emergencies, and files reports related to Illini Union operations, scheduled events, tenants and/or staff.
- Serve as a primary liaison and main contact for the Illini Union as a resource for student organizations, University departments and other entities that are using the facility.
- Coordinates daily with Event Services, Multimedia, and various departmental managers throughout the Illini Union to ensure that important information is shared across the organization.
- Evaluates and implements event management plans for events, including compliance with any Campus or departmental policies and guidelines.
- Assists with identification, assessment, and response to general building safety and/or security concerns. Coordinates with first responders in addressing all safety and security concerns.
- Backs up the Multimedia department with A/V equipment setup and supervision of student employees as required.
- Backs up the Event Services department with event reservations and supervision of student employees as required.
- Supports the Senior Building Operations Coordinator in the hiring, training, and management of Building Operations students.
- Assists the Senior Building Operations Coordinator with training and the development of the professional customer service program training and Building Emergency Action Plan (BEAP).
- Provides building tours to prospective clients and customers wishing to hold an event at the Illini Union; provide guidance on room and setup queries in conjunction with department stakeholders.
- Liaison with Illini Union Board to support their mission and their events.
- Completes other duties as assigned.
This position involves moving throughout all areas of the facilities, including service areas. Also involves remaining in a stationary place for long periods.
This position performs work on-site.
This position may be required to work hours/days outside of regular shift on short notice.
Minimum Qualifications
1. High School Diploma or equivalent.
2. Any one or combination totaling three (3) years (36 months) from the categories below:
A. college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent:
- 60 semester hours or an Associate's Degree equals one (1) year (12 months)
B. training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.
C. work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.
3. One (1) year (12 months) of supervisory or administrative experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience
Preferred Qualifications
- Bachelor's degree.
- Experience with training, developing, and mentoring team members.
- Experience working in college or university student unions/centers.
- Experience in event management or multimedia.
- Knowledge of university policies, procedures, and safety practices.
- • Excellent written and verbal communication skills.
- • Excellent customer service skills.
- • Ability to interpret and enforce university policies.
- • Proficiency in operating Computer Functions and Microsoft Office including but not limit to Microsoft Word, Excel and PowerPoint.
- • Proficiency in collating gathered data into concise reports.
- • Ability to collaborate effectively with a wide variety of internal and external customers.
- • Ability to work independently, with little supervision.
- • Ability to exercise critical thinking and problem-solving techniques in an extremely fast-paced environment.
- • Commitment to diversity, equity, and inclusion.
This is a 100% full-time Civil Service 2378 - Facility Operations Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the closing date. Salary is commensurate with experience, with the minimum as $53,843 per year. Sponsorship for work authorization is not available for this position. Work for this position must be performed on-site. The typical work schedule is Tuesday - Saturday 3PM to 11PM, schedule adjustments may be required due to operational needs.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on August 9th, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Shared AHW Human Resources at iustaffdevelopment@mx.illinois.edu or 217-333-3660. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .
Requisition ID: 1025773
Job Category: Administrative
Apply at: https://jobs.illinois.edu
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