at University of Illinois in Urbana, Illinois, United States
Job Description
Human Resource Associate/Human Resource SpecialistUniversity Housing - Business Services
Human Resource Associate
Job Summary
Provide Human Resources support to meet the needs of the Units within University Housing. Work with the Associate Director and Senior HR Coordinator for Housing Human Resources to coordinate campus and Housing HR systems, processes, and programs. All University Housing staff will engage and contribute to a culture of diversity, equity, and inclusion within University Housing.
Duties and Responsibilities
• Serves as search and hiring process coordinator for all employee groups (Academic Professional, Civil Service, Extra Help, etc.), including but not limited to position development and approval, end-to-end search documentation and approvals, recruitment advertising, search team training, administering applications, interview participation, coordination, and reference checking. Ensures a comprehensive, fair and equitable search process in adherence to university policy, rules and guidelines. Initiates requests for all extra help clerical and non-clerical appointments. Manages retiree rehire approvals for staff positions in accordance with the campus Return-to-Work policies. Provides hiring managers with appropriate offer letter templates, reviews draft offer letters and proposed salary recommendations; works within guidelines established by the
appropriate collective bargaining agreements, Campus and State policies and rules.
• Functions as a consultant to all constituencies within University Housing, serving as a direct and knowledgeable resource, providing guidance and/or problem resolution for highly sensitive and unique human resource-related matters.
• Assists with Housing's new employee onboarding program and offboarding program. Participates in training activities and exercises including supervisor training.
• Monitors the completion of all probationary evaluations for new civil service employees, as well as those whose positions have been re-classified. Assists with updating and maintenance of University Housing job descriptions and annual performance appraisal process.
• Develops, implements, and maintains policies and programs that support the values and culture of the organization.
• Conducts research, interprets findings, and makes recommendations for various HR related topics. Participates in determining long and short-range goals and objectives of overall human resources. May represent Housing Human Resources on planning committees. Creates and processes various reports (monthly, quarterly, and ad hoc) and ensures that activities and services meet the business and/or operational needs of University Housing.
• Establishes centralized personnel files, search files, and other HR related files. Manages and maintains files to ensure they are in compliance with federal and state law as well as campus guidelines. Ensures labor law posters, at all locations, are posted as required. Assumes appropriate HR-related additional duties to further the mission of University Housing.
Minimum Qualifications
Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field
closely related to the position.
Two (2) years (24 months) of work experience performing professional-level human resources duties.
Preferred Qualifications
Experience with working with confidential, time-sensitive data.
Human Resource Specialist
Job Summary
Provide Human Resources support to meet the needs of the Units within University Housing. Work with the Associate Director and Senior HR Coordinator for Housing Human Resources to coordinate campus and Housing HR systems, processes, and programs. Facilitate and conduct training, participate on teams and projects, and utilize technology for key HR processes. All University Housing staff will engage and contribute to a culture of diversity, equity, and inclusion within University Housing.
Duties and Responsibilities
• Serves as search and hiring process coordinator for all employee groups (Academic Professional, Civil Service, Extra Help, etc.), including but not limited to position development and approval, end-to-end search documentation and approvals, recruitment advertising, search team training, administering applications, interview participation, coordination, and reference checking. Ensures a comprehensive, fair and equitable search process in adherence to university policy, rules and guidelines. Initiates requests for all extra help clerical and non-clerical appointments. Manages retiree rehire approvals for staff positions in accordance with the campus Return-to-Work policies. Provides hiring managers with appropriate offer letter templates, reviews draft offer letters and proposed salary recommendations; works within guidelines established by the
appropriate collective bargaining agreements, Campus and State policies and rules.
• Functions as a consultant to all constituencies within University Housing, serving as a direct and knowledgeable resource, providing guidance and/or problem resolution for highly sensitive and unique human resource-related matters. Assist with labor and employee relations functions, conduct investigations, and participate in the Performance Partnership Program for Civil Service employees and other discipline programs for other employee groups, as assigned.
• Assists with Housing's new employee onboarding program and offboarding program. Participates in training activities and exercises including supervisor training.
• Monitors the completion of all probationary evaluations for new civil service employees, as well as those whose positions have been re-classified. Assists with updating and maintenance of University Housing job descriptions and annual performance appraisal process.
• Develops, implements, and maintains policies and programs that support the values and culture of the organization.
• Conducts research, interprets findings, and makes recommendations for various HR related topics. Participates in determining long and short-range goals and objectives of overall human resources. Represent Housing Human Resources on planning committees, as assigned. Creates and processes various reports (monthly, quarterly, and ad hoc) and ensures that activities and services meet the business and/or operational needs of University Housing.
• Establishes centralized personnel files, search files, and other HR related files. Manages and maintains files to ensure they are in compliance with federal and state law as well as campus guidelines. Ensures labor law posters, at all locations, are posted as required. Assumes appropriate HR-related additional duties to further the mission of University Housing.
Minimum Qualifications
Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
Two (2) years (24 months) of work experience performing professional-level human resources duties at the University of Illinois.
Demonstrated experience with University of Illinois HR systems including HR Front End, Banner, Cornerstone, JDX, and/or I-9 Tracker.
Preferred Qualifications
SHRM or HRCI Certification.
Experience with working with confidential, time-sensitive data.
Appointment Information
This is a 100% full-time Civil Service Human Resource Associate/Human Resource Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The salary range for the positions is $52,000 to $65,000 and salary is commensurate with experience.
Sponsorship for work authorization is not available for this position.
The University of Illinois offers a wide variety of benefits, including paid leave and holidays:
https://www.hr.uillinois.edu/benefits
https://www.hr.uillinois.edu/leave
https://www.hr.uillinois.edu/leave/holidays
For more information on employment at University Housing, please visit our recruitment web site at: Employment with University Housing
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on July 25th, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. Please submit a resume, cover letter and three professional references. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Brandon Branson at 217-244-1230 or bbranson@illinois.edu . For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .
Requisition ID: 1025381
Job Category: Administrative
Apply at: https://jobs.illinois.edu
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